Savills Hiring! Full Time Assistant, Human Resources - Administration in Federal Territory, Earn up to MYR 2,800 - Ricebowl

Key Responsibilities

1. Recruitment & Hiring Support

• Assist in recruitment activities, including candidate sourcing, screening and interview coordination.
• Maintain and update recruitment records and candidate databases.
• Coordinate interview schedules between candidates, HR and hiring managers.
• Assist with preparation of recruitment and onboarding documentation.

2. Site Attendance & Leave Administration

• Monitor and maintain employee attendance records across assigned property management sites.
• Review attendance records and identify irregularities, late attendance, absenteeism or other discrepancies.
• Manage and maintain employee leave application records.
• Follow up with sites on outstanding or incomplete leave applications.

3. Site HR Coordination

• Communicate and coordinate with Site Administrators regarding HR and administrative matters.
• Maintain proper records of site-level HR matters and follow-up actions.
• Assist with regular HR checks and site visits when required.

4. Overtime (OT) Administration

• Collect and check monthly overtime submissions from property management sites.
• Check OT hours and assist with the calculation of payable overtime hours in accordance with company policies.
• Identify discrepancies or incomplete information and follow up with Building Managers or Site Administrators for clarification.

5. Medical Claims Administration

• Receive and verify employee medical claims and supporting documents.
• Follow up with employees or site personnel regarding incomplete or unclear claim submissions.
• Maintain proper records of medical claims and ensure timely submission for processing.

6. Employee IT & System Coordination

• Coordinate IT requests and tickets relating to new employees, including account creation, system access and other required IT arrangements.
• Coordinate IT access removal and related requirements for resigned or exiting employees.
• Maintain proper records of IT requests for employee onboarding and exit.

7. HR Records & Document Management

• Perform data entry and maintain accurate employee information and HR records.
• Upload, organise and maintain HR documents and employee records in the Company's SharePoint and OneDrive.
• Assist in preparing HR reports, trackers and summaries when required.

8. Performance Appraisal Administration

• Monitor employee performance appraisal schedules, including probation confirmation and contract renewal/extension assessments.
• Follow up with Site Administrators to ensure appraisal forms are completed within the required timeline.
• Maintain proper records of completed appraisal forms and related documentation.
• Escalate overdue appraisals to the HR team for further action.

9. Employee Onboarding & Exit Support

• Assist with the onboarding process for new employees, including preparation of HR documentation and coordination with relevant departments.
• Assist with employee resignation and exit administration.
• Coordinate with relevant departments on employee clearance, IT access termination and other exit requirements.

10. General HR & Administration

• Assist the HR team with day-to-day HR and administrative activities.
• Assist in maintaining HR trackers and databases.
• Assist in coordinating staff uniforms, company items, employee documentation and other HR-related administrative matters.
• Assist with HR audits, projects and initiatives.
• Perform any other duties and responsibilities assigned by the HR Manager or HR Team.

Requirements

• SPM or Diploma qualification in Human Resources, Business Administration, Management or a related field.
• Minimum 2 years of relevant working experience in HR and/or Administration.
• Experience in property management, facilities management or multi-site operations will be an advantage.
• Good knowledge of Microsoft Office, particularly Microsoft Excel, Word and Outlook.
• Familiarity with Microsoft SharePoint and OneDrive is an advantage.

Pay: RM2,000.00 - RM2,800.00 per month

Benefits:

• Cell phone reimbursement
• Flexible schedule
• Maternity leave
• Opportunities for promotion

Application Question(s):

• What is your notice period ?
• What is your current/previous salary ?
• What is your expected salary ?

Location:

• Kuala Lumpur (Preferred)

Work Location: In person