FujiFilm Hiring! Full Time Payroll Executive (Malaysia Payroll) in Selangor, Earn up to MYR 4,500 - Ricebowl

Key Responsibilities:

1. Payroll Operations & Administration

• Manage end‑to‑end payroll processing, acting as both payroll preparer and checker to ensure accuracy and compliance.
• Coordinate and manage payroll schedules, ensuring all stakeholders meet predefined timelines and deliverables.
• Validate payroll data to ensure completeness and accuracy, resolving discrepancies with relevant parties prior to payroll submission.
• Review and validate payroll outputs, reports, and bank files, and support payroll sign‑off and bank file approval processes.
• Monitor onboarding and offboarding activities to ensure accurate payroll setup and final payments.

2. Vendor, Finance & Stakeholder Collaboration

• Liaise closely with payroll vendors, HR Business Partners (HRBP), Finance, IT, and Compliance teams to ensure smooth payroll and time & attendance operations.
• Validate vendor invoices to ensure payroll and related services are accurately charged.
• Handle and process intercompany payroll recharges across the FUJIFILM group of companies.
• Work with Finance on payroll provisioning, payroll journals, and bank reconciliations.

3. Reporting & Compliance

• Prepare and deliver payroll reports based on subsidiary (SUBSI) requirements.
• Manage statutory reporting and submissions, including income tax, pension, and insurance contributions, in compliance with local regulations.
• Maintain strong working knowledge of payroll laws, regulations, and best practices to ensure full compliance and optimal value.

4. Process Improvement & Documentation

• Develop, maintain, and update SOPs, Work Instructions, User Manuals, and communication materials as required.
• Support payroll change requests in collaboration with SUBSI and payroll vendors.
• Maintain Digital Personnel Files, supporting ongoing digitization of employee records.

5. Advisory & Support

• Provide Level 2 payroll support to managers and employees, including payroll inquiries and system guidance; escalate to Level 3 support where necessary.
• Compile and calculate payroll simulations and scenarios to support HRBP and business decision‑making.
• Work closely with HRBP on payroll data gathering, validation, and clarification (e.g. bonus payments, salary adjustments, and final settlements).

What We’re Looking For:

• 2-3 years of experience in Payroll or HR, preferably within a Shared Services environment.
• Bachelor’s Degree in a relevant discipline.
• Solid understanding of key HR and payroll processes.
• Strong attention to detail with excellent accuracy and data validation skills.
• Good communication and interpersonal skills, with the ability to work confidently with multiple stakeholders.
• Analytical mindset with the ability to interpret payroll data and resolve issues effectively.
• High level of confidentiality and professionalism when handling sensitive information.
• Proficient in Microsoft Office (especially Excel).

Job Type: Permanent

Pay: RM3,000.00 - RM4,500.00 per month

Benefits:

• Dental insurance
• Health insurance
• Maternity leave
• Professional development
• Vision insurance

Application Question(s):

• Able to start immediately? (If No, please share your notice period: 1 month/ 2 months)

Education:

• Diploma/Advanced Diploma (Preferred)

Experience:

• Malaysia Payroll : 2 years (Preferred)

Work Location: Hybrid remote in Petaling Jaya