EM Services Pte Ltd Hiring! Full Time Project Administrative Executive in - Ricebowl

Responsibilities:

Cost Control & Project Budget Management

• Prepare cost estimates and project budgets for lift supply and installation projects.
• Develop and manage Bills of Quantities (BOQ).
• Monitor project costs and prepare cost reports and cash flow forecasts.
• Work with the project team to identify project risks and implement appropriate mitigation measures.
  
  

Tendering & Procurement

• Support the tendering process from preparation through to the award of subcontractors and suppliers.
• Evaluate subcontractor and supplier quotations to support project cost and procurement decisions.
  
  

Progress Claims & Payment Administration

• Prepare and submit monthly progress claims to clients.
• Evaluate subcontractor claims and certify payments.
• Manage Variation Orders (VOs) and support Extension of Time (EOT) and cost claims.
• Prepare and finalise project final accounts.
  
  

Contract Administration

• Ensure compliance with contract terms, specifications, and relevant regulations.
• Handle subcontractor performance, disputes, and negotiations.
• Ensure proper contract close-out and finalisation.
• Maintain proper contract documentation and records.
  
  

Project Documentation & Coordination

• Maintain a proper document control system covering contracts, drawings, submissions, and correspondence.
• Prepare meeting minutes and track action items.
• Maintain an organised filing system and accurate project records.
• Coordinate with project teams and relevant stakeholders on contractual, cost, and documentation matters.
• Perform any other ad-hoc duties as assigned.
  
  

Requirements:

Qualifications

• Diploma or Degree in Quantity Surveying, Construction Management, Engineering, or an equivalent discipline.
  
  

Experience

• At least 3 years of relevant experience in construction projects, preferably in lift / elevator projects.
• Experience with lift suppliers or vertical transportation projects will be an advantage.
  
  

Specific Skills/Knowledge

• Strong knowledge of cost control and contract administration.
• Good understanding of construction processes.
• Familiarity with contracts such as FIDIC, SIA, and PSSCOC in the Singapore context will be an advantage.
• Knowledge of relevant authority requirements, including BCA, MOM, SCDF, and lift regulations, will be an advantage.
• Proficient in Microsoft Excel and contract documentation and reporting tools.
  
  

Competencies

• Good communication, coordination, and negotiation skills.
• Strong documentation and organisational skills.
• Detail-oriented, particularly in documentation and cost control.
• Able to manage multiple functions, including cost control, contract administration, and project documentation.
• Strong problem-solving and stakeholder management skills.
  
  

About Us:

EM Engineering Pte Ltd is an engineering and construction company, specializes in delivering innovative engineering solutions that power modern infrastructure. From lift installation projects to maintenance and repair services, our teams play a critical role in ensuring safe, reliable, and efficient vertical transportation systems.

With a strong focus on safety, quality, and operational efficiency, EM Engineering adopts industry best practices and Workplace Safety and Health (WSH) standards in all its operations. The company is committed to building sustainable environments through effective engineering solutions, while fostering a culture of teamwork, professionalism, and continuous improvement.