HONG AN ENGINEERING PTE. LTD. Hiring! Full Time Admin - Facilities Executive in Southeast (Singapore), Earn up to SGD 3,200 - Ricebowl

We're looking for an organised, hands-on Admin Executive to keep our office running smoothly — covering office supplies, facilities, vehicle fleet administration, basic IT support, and day-to-day support for our HR team. This is a great fit for someone who enjoys variety, takes ownership, and is comfortable juggling practical, everyday tasks in a fast-paced construction/engineering sector environment.

Job Scope

Office Supplies & Pantry

Manage stationery and pantry stock, place orders as needed

Office Equipment

Maintain copiers/printers, liaise with vendors for servicing and repairs

PPE

Procure, stock, and distribute PPE to staff

Fleet & Vehicle Administration

Monitor and track insurance, road tax, and COE expiry dates for company commercial vehicles

Notify and remind assigned drivers ahead of expiry deadlines

Coordinate with drivers to ensure vehicles are sent for inspection on schedule

Maintain a vehicle register/tracker and handle related vehicle administrative matters

Facilities & Vendor Coordination

Coordinate cleaners, maintenance contractors, courier/mail, and general office logistics

Basic IT Support

Handle password resets, printer/connectivity issues; escalate more complex issues to our IT vendor

New Joiner Setup

Prepare laptops, install standard software, set up email/access for new hires

Software Licensing

Process software purchases/renewals as instructed by Management, track expiry dates

Asset Tracking

Maintain records of company laptops, software licenses, and equipment

HR Support

Assist the HR team with filing, data entry, scheduling, and onboarding logistics

Requirements

Diploma or equivalent; prior admin, facilities, or IT support experience preferred

Comfortable with basic IT troubleshooting

Organised, detail-oriented, and able to juggle multiple requests

Proficient in Microsoft Office

Prior exposure to the construction/engineering sector is an advantage
We are an established and accredited construction and engineering company and specializes in supply and installation services to commercial, industrial and institutions and infrastructure for local projects for general building and civil engineering works including the provision of mechanical & electrical (M&E) design.