Moty's Design Ltd Hiring! Full Time HR - Admin Manager in Hong Kong - Ricebowl

About us

MOTY is a design studio built on genuine curiosity. It is all about spaces, about materials, and about the people who inhabit them. If that is how you think, you will fit here. At MOTY, you are involved from the first site visit to the final installation. Touching every layer of the project, understanding every decision, and building the kind of end-to-end experience that most designers spend a career chasing.

About the role

The HR & Admin Manager will act as a trusted strategic partner to business leaders, providing high-level HR expertise across the full employee lifecycle across offices. This role plays a critical part in shaping organizational capability, driving cultural and operational excellence, and influencing the development of people strategies that support Moty's vision. The HR & Admin Manager provides leadership across key projects, ensures consistent high-quality delivery of HR & Admin services, and mentors the wider HR & Admin team to build capability and drive continuous improvement.

RESPONSIBILITIES:

HR

• Manage the full employee lifecycle, including onboarding, offboarding, and maintaining accurate employee records.

• Lead HR system data migration and user acceptance testing (UAT).

• Work with stakeholders to align recruitment with business and workforce planning needs.

• Continuously improve the induction programme to ensure a positive new hire experience.

• Prepare, review, and issue employment contracts in compliance with company policies and legal requirements.

• Plan and coordinate staff engagement activities and team-building events, while promoting team cohesion and corporate culture;

• Advise managers on training and development to support team growth and succession planning.

• Oversee probation, performance reviews, and annual appraisals, supporting managers in managing performance fairly.

• Handle complex employee relations cases, including disputes, redundancies, and reorganisations, in line with employment law.

• Provide risk-based advice and keep senior management informed on key HR matters.

• Support organisational change and ensure people impacts are well managed.

• Develop, review, and update HR policies and procedures to ensure fairness and compliance.

• Manage the full leaver process, including final payments, system updates, and exit interviews.

Admin

• Continuously review and improve administrative workflows to enhance operational effectiveness and ensure compliance with company policies and relevant regulations;

• Supervise administrative and support staff to ensure tasks are completed accurately, efficiently, and within timelines;

• Develop, implement, and maintain office policies, procedures, documentation standards, IT supporting works / administrative operational to enhance productivity, efficiency and consistency;

• Partner with key stakeholders to maintain administrative records, resolve workplace issues, and ensure a safe, compliant, and well-supported office environment.

QUALITIES AND SKILLS REQUIRED

• Strong, current knowledge of Hong Kong and PRC employment legislation, case law, and HR best practice.

• Experience in HR system data migration and user acceptance testing (UAT) processes is a MUST.

• Demonstrated capability to lead and resolve employee relations matters, exercising sound judgement and discretion.

• Highly credible and influential communicator, able to build trusted relationships and challenge constructively at all levels of the organisation.

• Strong analytical and problem-solving skills, with experience producing and interpreting HR metrics, insights, and management reports.

• Excellent organisational and planning capability, with the ability to manage competing priorities and deliver against multiple deadlines.

• High level of accuracy and attention to detail, with a strong commitment to confidentiality and data integrity.

• Proactive, resilient, and solutions-focused, with the ability to remain calm and professional under pressure.

• Demonstrates a high standard of professionalism and a strong commitment to service excellence and employee experience.

• Advanced Microsoft Office capability (Excel and Word essential); experience of HR systems and data platforms desirable.

• Excellent written and verbal communication skills, with fluency in spoken and written English.

• Experience within professional services, consultancy, or architectural environments is desirable.

This description reflects the core activities of the role but is not intended to be all-inclusive and other duties within the group/department may be required in addition to changes in the emphasis of duties as required from time to time. There is a requirement for the post holder to recognize this and adopt a flexible approach to work. Job descriptions will be reviewed regularly and where necessary revised in accordance with organizational needs.

What We Offer:

We offer a 5-day work week, competitive salary, group medical, fringe benefit package, birthday leave, snack bars, and a well-defined career path to the right candidates. Interested parties please visit our website at ************* , and email your resume with your expected salary to ••••*************