Walta Centre Of Excellence Sdn. Bhd. Hiring! Full Time Facility Executive in Pulau Pinang, Earn up to MYR 3,500 - Ricebowl

Job Summary

Responsible for overseeing the day-to-day operation, maintenance and upkeep of the company’s facilities, ensuring that the premises, equipment and related services are maintained in a safe, functional and efficient condition.

Key Responsibilities

1. Facility & Building Management

• Oversee the daily operation and maintenance of office/building facilities.
• Conduct regular inspections to identify maintenance, safety and facility-related issues.
• Coordinate repairs and maintenance works to ensure issues are resolved promptly.
• Monitor the condition of common areas, office spaces, meeting rooms and other facilities.
• Ensure the workplace is clean, safe and properly maintained.

2. Maintenance & Vendor Management

• Coordinate with contractors, suppliers and service providers for maintenance and repair works.
• Obtain quotations and assist in evaluating vendors where required.
• Monitor contractors’ work and ensure services are delivered according to agreed requirements.
• Maintain records of maintenance contracts, service schedules and vendor information.
• Follow up on outstanding repair and maintenance matters.

3. Safety & Compliance

• Assist in ensuring the premises comply with relevant safety, health and building requirements.
• Coordinate periodic inspections, servicing and testing of relevant equipment and systems.
• Maintain records of inspections, certificates, licences and maintenance activities.
• Assist in emergency preparedness, fire safety and evacuation arrangements.

4. Utilities & Cost Monitoring

• Monitor electricity, water, waste management and other facility-related expenses.
• Identify opportunities to improve operational efficiency and reduce unnecessary costs.
• Assist in monitoring facility-related budgets and expenditures.

5. Office & Operational Support

• Coordinate office renovation, relocation, space planning and facility improvement projects when required.
• Manage office furniture, equipment and facility-related assets.
• Respond to employees’ facility-related requests and coordinate necessary actions.
• Support company events and other operational activities involving facilities.

6. Documentation & Reporting

• Maintain proper records of maintenance activities, service contracts, quotations and invoices.
• Prepare regular reports on facility conditions, maintenance issues and ongoing projects.
• Maintain preventive maintenance schedules and ensure timely follow-up.

Requirements

• Diploma/Degree in Facilities Management, Property Management, Business Administration, Engineering or a related field.
• Relevant experience in facilities, building management, administration or operations is an advantage.
• Good communication, coordination and problem-solving skills.
• Able to coordinate with contractors, suppliers and internal departments.
• Good organisational and time-management skills.
• Able to work independently and handle multiple tasks.
• Basic knowledge of workplace safety, building maintenance and facility operations.
• Proficient in Microsoft Office and relevant administrative systems.

Key Competencies

• Facility & maintenance coordination
• Vendor management
• Problem-solving
• Cost awareness
• Safety awareness
• Communication & coordination
• Documentation and reporting
• Time management
• Attention to detail

Job Types: Full-time, Permanent

Pay: RM2,500.00 - RM3,500.00 per month

Benefits:

• Cell phone reimbursement
• Free parking
• Health insurance
• Maternity leave
• Opportunities for promotion
• Parental leave
• Professional development

Work Location: In person