Jusgreat Hiring! Full Time Senior Executive – Operations Coordinator in Selangor, Earn up to MYR 4,500 - Ricebowl

We are looking for a responsible, organised and proactive Senior Executive - Operations Coordinator to oversee and coordinate the daily operations of our Flooring Sales Support team.

This role is responsible for monitoring ongoing projects, supervising the Admin/Sales Support team, coordinating with different departments and ensuring that documents, deliveries, installation works, claims and invoicing are followed up on time.

KEY RESPONSIBILITIES

Project & Operations Coordination

* Monitor all active flooring projects from Job Opening until Job Closure.

* Follow up on Job Sheets, material readiness, delivery, installation, completion, claims and invoicing.

* Monitor project status, pending actions and deadlines to ensure nothing is missed.

* Identify delays, incomplete information and operational issues, and follow up until resolved.

Team Supervision

* Supervise and monitor the daily work of Sales Support / Admin staff.

* Check pending Job Sheets, documents and follow-up matters.

* Ensure assigned staff complete their tasks and follow the required procedures.

* Provide guidance and first-level checking to the Admin team.

Document & Delivery Control

* Check Job Sheets, DO, SRN and other supporting documents before release to Purchasing / Warehouse.

* Ensure project information, material, quantity and delivery details are accurate.

* Coordinate with Warehouse and Drivers for delivery and collection arrangements.

* Follow up signed DO, receiving documents, returns and GRN.

Site & Installation Coordination

* Coordinate with Site Supervisors regarding installation schedules, site readiness, manpower and progress.

* Monitor planned versus actual site progress.

* Follow up on site reports, photos, Inspection / Handover documents and other supporting documents.

* Monitor and follow up on Claim preparation and submission.

Genting / Ariba

* Monitor Genting / Ariba PR, quotation, PO, DO, invoice and submission status.

* Follow up on pending or rejected Ariba submissions.

* Ensure important Genting deadlines are properly monitored and followed up.

Daily Operations Control

* Review daily delivery, installation, material, site report, claim, invoice and other pending matters.

* Coordinate with Sales, QS, Design, Purchasing, Warehouse, Accounts, Site Supervisors and Drivers.

* Escalate overdue, blocked or critical issues to Management.

* Maintain proper records and ensure outstanding matters are followed through to completion.

REQUIREMENTS

* Diploma / Degree in Business Administration, Operations, Project Coordination or related field.

* *3–5 years of relevant experience* in Administration, Sales Support, Project Coordination or Operations.

* Experience in *Flooring, Construction, Interior Fit-out or Building Materials* is an advantage.

* Good knowledge of Microsoft Excel, Word and Google Drive.

* Strong organisational and coordination skills.

* Able to manage multiple projects and deadlines simultaneously.

* Detail-oriented with good document checking and follow-up skills.

* Able to start immediately

Pay: RM3,000.00 - RM4,500.00 per month

Benefits:

• Free parking
• Opportunities for promotion

Work Location: In person