DINASTI CITRA MANAGEMENT SDN BHD Hiring! Full Time Personal Assistant to Director in Selangor, Earn up to MYR 5,000 - Ricebowl

Executive Assistant – Operations & Projects
Job Type: Full-time, office-based
Salary: RM3,500–RM5,000 per month, depending on experience and capabilities

About the Role

We are looking for an organised, proactive Executive Assistant to support management across projects

You will coordinate with department heads, suppliers and clients, track progress and ensure management instructions receive timely follow-up. This position suits someone who enjoys organising work, solving coordination issues and keeping multiple projects moving.

Key Responsibilities

• Maintain a central task tracker with clear responsibilities, deadlines, progress updates and outstanding actions.
• Manage appointments, arrange meetings, prepare meeting notes and follow up on agreed actions.
• Coordinate with maintenance teams and hotel managers to track defects, completion updates and supporting records.
• Identify maintenance delays involving materials, contractors or approvals and escalate them promptly.
• Obtain supplier quotations, prepare price comparisons and follow up on purchase approvals, orders and deliveries.
• Track SECOMS client enquiries, proposals, onboarding activities and project milestones.
• Coordinate ADAM kiosk installation schedules, site readiness, supplier deliveries, service follow-ups and handover documentation.
• Prepare concise daily updates and weekly reports highlighting progress, overdue tasks and decisions required.
• Draft professional emails, letters and other business correspondence.
• Maintain organised and confidential records of quotations, contracts, reports and project documents.
• Support related administrative and project coordination tasks assigned by management.

Requirements

• Preferably 2–4 years of experience in executive support, operations coordination, purchasing administration or project administration.
• Diploma or degree in Business Administration, Management or a related field preferred. Candidates with relevant practical experience are encouraged to apply.
• Good written and spoken English and Bahasa Malaysia.
• Proficient in Microsoft Excel, Word, Google Sheets and standard office applications.
• Strong organisational skills and the ability to manage competing priorities.
• Confident in following up with managers, suppliers and clients professionally.
• Able to work independently, maintain accurate records and identify matters requiring management attention.
• Discreet and trustworthy when handling confidential information.
• Willing to attend occasional site visits or business meetings when required.
• Experience in hospitality, maintenance coordination, procurement or technology projects is an advantage.

Technical repair or programming experience is not required, but you should be comfortable learning new systems and coordinating with technical teams.

What Success Looks Like

• Management instructions are recorded, assigned and followed through.
• Reports and task trackers are accurate and updated on time.
• Delays are identified early and escalated with clear next steps.
• Meetings lead to clear actions and accountable follow-up.
• Management spends less time chasing updates across departments.

Why Join Us?

• Work directly with management across hotel operations and technology projects.
• Gain exposure to purchasing, maintenance coordination and self-service kiosk deployment.
• Contribute to practical improvements across a growing range of business activities.

How to Apply

Apply through Indeed with your updated CV, expected salary and notice period.

Job Types: Full-time, Permanent

Pay: RM3,500.00 - RM5,000.00 per month

Benefits:

• Free parking
• Opportunities for promotion
• Professional development

Work Location: In person