West Malayan Group Hiring! Full Time HR ADMIN in Pulau Pinang, Earn up to MYR 2,500 - Ricebowl

JOB DESCRIPTION – HR ADMIN

Position: HR Admin
Department: Human Resources & Administration
Reports To: HR Manager / Management
Employment Type: Full-Time

Job Summary

Responsible for supporting daily HR and administrative operations, maintaining accurate employee records, assisting with recruitment and onboarding, attendance and leave administration, payroll support, statutory matters, and general HR documentation.

Key Responsibilities

1. Recruitment & Onboarding

• Assist with recruitment, interview arrangements and candidate coordination.
• Collect and verify new employee biodata and supporting documents.
• Prepare offer letters, employment agreements and onboarding documents.
• Ensure new employees complete the required onboarding process.
• Coordinate employee orientation and HR/safety briefings.

2. Employee Records & Documentation

• Maintain and update employee personal files and HR records.
• Ensure employee biodata, agreements, identification documents and other records are complete and accurate.
• Maintain proper filing of HR documents, both physical and electronic.
• Prepare HR letters, notices, confirmation letters, warning letters and other correspondence when required.

3. Attendance, Leave & MC

• Monitor daily attendance, lateness, absence and early departure.
• Maintain employee leave and medical certificate records.
• Follow up on missing attendance, leave forms and supporting documents.
• Assist in preparing attendance and leave reports for management.

4. Payroll Support

• Assist with monthly payroll preparation and verification.
• Check attendance, overtime, deductions, allowances and other payroll-related information.
• Assist with payslip preparation and payroll documentation.
• Coordinate with Accounts/Payroll personnel on payroll discrepancies.

5. Statutory & Government Matters

• Assist with EPF, SOCSO, EIS, PCB, HRD Corp and other statutory matters.
• Maintain records and supporting documents for statutory submissions.
• Assist with foreign worker documentation, permits, medical checks and related HR matters where required.

6. Employee & HR Administration

• Respond to employee HR enquiries and provide necessary assistance.
• Assist with staff welfare, uniforms, company assets and employee-related requests.
• Prepare HR reports and management updates.
• Coordinate HR meetings, briefings and staff activities.

7. Foreign Worker / Hostel Administration

• Maintain foreign worker records, passports, permits and related documents.
• Assist with work permit, immigration and medical documentation.
• Maintain hostel records and assist with hostel rules, inspections and related matters.
• Coordinate with agents and relevant departments when required.

8. Compliance & Discipline

• Assist HR in implementing company policies and procedures.
• Maintain records relating to disciplinary matters, warnings, show-cause letters and investigations.
• Ensure HR documents are properly approved and filed.
• Maintain confidentiality of employee and company information.

Other Duties

• Perform any other HR or administrative duties assigned by the HR Manager or Management.
• Support HR projects, audits, inspections and company events when required.

Requirements

• Diploma/Degree in Human Resources, Business Administration or related field.
• 1–2 years of HR/Admin experience preferred.
• Fresh graduates with relevant internship experience may be considered.
• Good knowledge of Microsoft Office, especially Word and Excel.
• Good communication and interpersonal skills.
• Strong documentation and organizational skills.
• Able to handle confidential information responsibly.
• Able to work independently and meet deadlines.
• Knowledge of Malaysian employment and statutory requirements is an advantage.

Pay: RM2,200.00 - RM2,500.00 per month

Work Location: In person