Smartgroup Corporation Hiring! Full Time HR - Administration Executive in WP Kuala Lumpur - Ricebowl

Key Responsibilities

• Support recruitment activities, including job posting, CV screening, interview coordination, candidate follow-up and onboarding.

• Maintain employee records, employment contracts, attendance, leave and HR documentation with accuracy and confidentiality.

• Collect and verify monthly payroll, allowance, attendance and leave data; coordinate with internal stakeholders or external providers for payroll processing and statutory submission documents.

• Support employee onboarding, offboarding, probation follow-up, employment letters and daily HR communication.

• Manage general office administration, including office supplies, vendor coordination, filing, courier services and meeting arrangements.

• Assist with office and company-arranged accommodation matters, including tenancy documents, utilities, maintenance, property management and payment follow-up.

• Handle other HR and administrative duties assigned by the supervisor.

Requirements

• 1–3 years of experience in HR, administration, office management or a related role; exposure to recruitment, attendance or payroll coordination is preferred.

• Diploma or degree in Human Resources, Business Administration, Accounting or a related field is preferred.

• Proficient in Microsoft Office, especially Excel; organised, detail-oriented and able to handle confidential information responsibly.

• Able to communicate professionally in English and Mandarin, as the role works closely with Mandarin-speaking management and team members. Bahasa Malaysia is an advantage.

• Proactive, reliable and able to manage multiple routine tasks independently.

• Basic familiarity with Malaysian employment, payroll or statutory processes is an advantage, but not mandatory.

What We Offer

• Hands-on HR and administration experience in a growing cross-border business.

• Direct collaboration with management and the opportunity to gradually take on broader local operations responsibilities.

• A practical, supportive and execution-focused work environment.