UCSI University Hiring! Full Time Special Officer in Federal Territory, Earn up to MYR 6,000 - Ricebowl

Executive Support

• Manage the Vice-Chancellor's daily schedule, appointments, meetings, and official engagements.
• Prioritise commitments and ensure efficient time management aligned with the University's strategic priorities.
• Coordinate domestic and international travel arrangements, including itineraries, accommodation, transportation, and briefing materials.
• Screen and prioritise correspondence, invitations, and requests received by the Vice-Chancellor.

Strategic Planning & Advisory Support

• Review invitations and recommend functions, conferences, seminars, industry events, and official engagements that align with the University's strategic direction.
• Conduct background research and prepare briefing notes to support the Vice-Chancellor's participation in meetings and events.
• Monitor developments in higher education, government policies, industry trends, and partnership opportunities, providing timely updates and recommendations.
• Assist in tracking strategic initiatives and follow up on action items arising from executive meetings.

Meeting Coordination

• Organise and coordinate meetings chaired by or involving the Vice-Chancellor.
• Prepare meeting agendas, presentation materials, briefing papers, and supporting documents.
• Attend meetings to record accurate minutes, key decisions, and action items.
• Monitor and follow up on action plans to ensure timely completion by relevant departments.

Presentation & Documentation

• Prepare professional presentations, speeches, talking points, reports, and briefing documents for the Vice-Chancellor.
• Compile data, analyse information, and produce executive summaries for decision-making.
• Ensure all presentation materials are accurate, visually appealing, and delivered within agreed timelines.

Qualifications:

• Bachelor's Degree in Business Administration, Management, Public Administration, Corporate Communications, International Relations, or a related discipline.
• A Master's degree is an added advantage.

Experience

• Minimum 5 years of experience in executive support, executive office management, corporate affairs, or a similar role supporting senior leadership.
• Experience in higher education, government, multinational corporations, or large organisations is preferred.
• Proven experience in coordinating executive meetings, preparing board papers, reports, and presentations.

Pay: RM4,000.00 - RM6,000.00 per month

Benefits:

• Additional leave
• Free parking
• Health insurance
• Maternity leave
• Opportunities for promotion
• Professional development

Application Question(s):

• Expected salary
• Notice period

Education:

• Bachelor's (Preferred)

Experience:

• similar role supporting senior leadership: 5 years (Required)

Work Location: In person