Mindpec Solutions Hiring! Full Time Operations Purchasing Executive in Selangor, Earn up to MYR 3,600 - Ricebowl

Operations & Purchasing Executive

Location: Kota Kemuning Seksyen, 40460 Shah Alam
Salary: RM3,500+ per month, depending on experience
Employment Type: Full-time, Permanent

Suitable candidates are encouraged to submit their latest CV.

Anders Cheong
Talent Acquisition | MindPec Solutions Sdn Bhd

• *************
• WhatsApp: +60 ************* 4262

About the Role

We are looking for an Operations & Purchasing Executive to support our day-to-day business operations, with a focus on purchasing, invoicing, inventory management, vendor coordination and operational administration.

This role is suitable for someone who is organised, detail-oriented and comfortable working with Excel, purchasing documentation, inventory records and multiple internal departments.

Key Responsibilities

• Prepare and issue customer invoices accurately and on time.
• Maintain and update customer master data and ensure information is accurate.
• Track and reconcile discrepancies between shipping records and the invoice register.
• Manage daily purchasing activities, including preparing and processing Purchase Orders (POs) according to company procedures.
• Maintain the PO Master List in Excel and the accounting system, ensuring both records are accurate and consistent.
• Prepare and submit E-Invoices to LHDN within the required timeline.
• Monitor monthly Goods Received Notes (GRN) and follow up on outstanding items with the Sales team.
• Monitor New Vendor Questionnaires and assist with vendor evaluation and re-evaluation.
• Assist with stock counts and prepare Stock Count Reports for management.
• Monitor inventory levels and support initiatives to improve inventory efficiency and minimize costs.
• Handle quotations, proposals and contract-related documentation.
• Coordinate with internal departments regarding requirements, stock availability and delivery lead times.
• Liaise with relevant teams to ensure customer requirements are fulfilled on time.
• Identify operational issues and recommend improvements to the supervisor or HOD.
• Prepare operational and management reports when required.
• Perform other duties and responsibilities assigned by management.

Requirements

• Degree in Business Administration, Supply Chain Management, Operations Management or a related discipline.
• Preferably 2–3 years of relevant working experience in operations, purchasing, procurement, inventory or administration.
• Good understanding of purchasing and inventory management processes.
• Good knowledge of Microsoft Office, particularly Microsoft Excel.
• Strong attention to detail with good numerical and analytical skills.
• Good negotiation, communication and interpersonal skills.
• Good problem-solving and follow-up skills.
• Able to work independently and manage multiple tasks.
• Well-organised, responsible and detail-oriented.
• Positive attitude with good coordination skills.

Who We're Looking For

Candidates with experience in Purchasing Executive, Procurement Executive, Operations Executive, Inventory Executive, Sales Administration or Supply Chain roles are encouraged to apply.

Pay: RM3,000.00 - RM3,600.00 per month

Work Location: In person