Koppiku Hiring! Full Time Executive Assistant to CEO in Federal Territory, Earn up to MYR 7,000 - Ricebowl

Executive Assistant to CEO

We are seeking an experienced, highly organised, proactive and tech-savvy Personal Assistant to provide comprehensive executive, administrative and business support to the CEO.

The ideal candidate should be more than a traditional PA, someone who is comfortable working with data, Excel/Google Sheets, dashboards, AI tools, presentations and project tracking, while also being able to manage the CEO's daily schedule and personal matters with a high level of professionalism and discretion.

Key Responsibilities

• Manage and maintain the CEO's calendar, appointments, meetings and daily schedule, ensuring effective prioritisation of commitments.
• Screen, respond to and prioritise emails, phone calls and messages on behalf of the CEO when required.
• Act as a key point of contact between the CEO and internal/external stakeholders, ensuring timely communication and follow-up.
• Prepare regular reports, summaries and updates for the CEO on business activities, projects, expenses, KPIs and other key matters.
• Develop and maintain Excel/Google Sheets trackers and dashboards to monitor business performance, KPIs, projects, deadlines, expenses and action items.
• Consolidate information and data from different departments and sources into clear, accurate and management-friendly reports.
• Prepare executive summaries and presentations that translate complex information into clear and actionable insights.
• Maintain trackers for projects, assignments, deadlines and action items delegated by the CEO.
• Follow up with department heads, managers and other stakeholders to ensure tasks and projects are completed within the required timelines.
• Utilise AI tools to improve productivity, research, reporting, documentation and day-to-day workflow.
• Support the CEO in preparing for meetings, presentations, business engagements and important discussions.
• Maintain organised records, documents and information required by the CEO and ensure important information is easily accessible.
• Coordinate domestic and international travel arrangements, including flights, accommodation, transportation and itineraries.
• Assist with personal tasks and errands such as shopping, gift planning, ordering food/drinks for clients, event coordination and other personal arrangements.
• Manage and track CEO-related expenses, receipts, budgets and other financial records.

Requirements

• Diploma/Degree in Business Administration, Management, Office Management or a related field.
• Minimum 3–5 years of experience as a Personal Assistant, Executive Assistant, Management Assistant or similar role, preferably supporting a CEO, Founder, Director or senior executive.
• Strong proficiency in Microsoft Excel and/or Google Sheets, including data analysis, reporting and dashboard creation.
• Practical experience using AI tools such as ChatGPT, Gemini, Claude, Microsoft Copilot or similar platforms.
• Strong analytical, organisational, problem-solving and time-management skills.
• Excellent written and verbal communication skills.
• Highly proactive, resourceful, detail-oriented and able to work independently.
• Able to manage confidential information with discretion.
• Able to work under pressure, manage multiple priorities and meet tight deadlines.
• Comfortable working with senior management and stakeholders across different departments.
• Good command of written and spoken English and Bahasa Malaysia.
• Possess own transport and willing to travel when required.

Added advantage:

• Experience supporting a CEO, Founder or C-suite executive.
• Experience in preparing management dashboards, business reports or data-driven presentations.

Pay: RM5,000.00 - RM7,000.00 per month

Benefits:

• Maternity leave
• Opportunities for promotion
• Professional development

Work Location: In person