Fang & Pai Industries Hiring! Full Time Senior Purchasing Executive in Selangor - Ricebowl

Job Summary

We are seeking an experienced and detail-oriented Senior Purchasing Executive to manage and execute purchasing activities to ensure the timely availability of materials and components required for our furniture manufacturing operations.

The successful candidate will be responsible for sourcing, purchasing, supplier coordination, price negotiation, order follow-up, and material delivery. The role requires close coordination with Planning, Production, Warehouse, Quality Control, Finance, and other departments to ensure purchasing activities support production requirements and customer delivery schedules.

The candidate should have strong commercial awareness, good negotiation skills, and the ability to manage multiple suppliers and purchase orders effectively.

Key Responsibilities

1. Purchasing & Procurement

• Handle day-to-day purchasing activities for raw materials, hardware, accessories, packaging materials, and other production-related items.
• Review purchase requisitions and material requirements to determine purchasing needs.
• Source materials and obtain quotations from existing and potential suppliers.
• Compare quotations based on price, quality, specifications, lead time, payment terms, and other relevant factors.
• Negotiate with suppliers to obtain competitive pricing and favorable commercial terms.
• Prepare and issue purchase orders in accordance with company procedures and approval requirements.
• Ensure purchased materials meet the required specifications, quantity, quality, and delivery schedule.

2. Supplier Management

• Develop and maintain good working relationships with suppliers.
• Identify and evaluate potential new suppliers and alternative sources.
• Monitor supplier performance in terms of price, quality, delivery, and responsiveness.
• Follow up with suppliers regularly on outstanding orders and delivery schedules.
• Resolve issues relating to delayed deliveries, shortages, quality problems, incorrect specifications, and other supplier-related matters.
• Escalate significant supplier issues to the Purchasing Manager when necessary.

3. Material Planning & Delivery

• Work closely with Planning and Production teams to understand material requirements and delivery priorities.
• Monitor purchase orders and ensure materials are delivered according to production schedules.
• Proactively identify potential material shortages or delivery delays and take corrective action.
• Coordinate with suppliers to expedite urgent or critical materials when required.
• Work with Warehouse to verify material receipts and resolve discrepancies.

4. Cost Management & Negotiation

• Conduct regular price comparisons and monitor changes in material costs.
• Negotiate with suppliers for competitive prices, payment terms, minimum order quantities, and lead times.
• Identify opportunities for cost savings through alternative suppliers, materials, specifications, or purchasing arrangements.
• Monitor market conditions and material price trends relevant to the company's purchasing activities.
• Support the Purchasing Manager in implementing cost-reduction initiatives.

5. Quality & Supplier Performance

• Ensure suppliers understand and comply with approved material specifications and quality requirements.
• Coordinate with Quality Control and suppliers to resolve material quality issues.
• Follow up on rejected or non-conforming materials and ensure appropriate corrective action is taken.
• Maintain records of supplier performance and highlight recurring quality or delivery issues.

6. Inventory & Stock Control

• Monitor material inventory levels together with Planning and Warehouse teams.
• Ensure purchasing quantities are aligned with production requirements and inventory targets.
• Avoid unnecessary over-purchasing, excess inventory, and obsolete materials.
• Assist in identifying slow-moving and excess materials and coordinate with relevant departments on appropriate actions.

7. Documentation & Reporting

• Ensure purchase orders and purchasing records are accurate and properly maintained.
• Maintain supplier information, quotation records, price lists, and purchasing documentation.
• Monitor outstanding purchase orders and provide regular status updates.
• Prepare purchasing reports, price comparisons, and other analysis as required.
• Ensure purchasing activities comply with company policies and procedures.

8. Cross-Department Coordination

• Work closely with Planning, Production, Warehouse, Quality Control, Finance, and other departments to resolve purchasing and material-related issues.
• Provide timely updates on material availability, supplier delays, and purchasing status.
• Support the Operation Manager in improving purchasing processes and supplier performance.

Requirements

• Diploma or Bachelor's Degree in Purchasing, Supply Chain Management, Business Administration, or a related field.
• Minimum 3–5 years of relevant purchasing/procurement experience, preferably in a manufacturing environment.
• Experience in furniture manufacturing, wood products, hardware, packaging, or related industries will be an advantage.
• Good knowledge of purchasing processes, sourcing, supplier management, and price negotiation.
• Strong negotiation and communication skills.
• Good analytical and problem-solving skills.
• Able to manage multiple purchase orders, suppliers, and priorities simultaneously.
• Proficient in Microsoft Office, particularly Excel.
• Good command of English and Mandarin are an advantage.
• Responsible, organized, proactive, and able to work independently.
• Strong attention to detail and ability to work under pressure.

Key Competencies

• Purchasing & Procurement
• Supplier Management
• Price Negotiation
• Cost Analysis
• Material Planning
• Order & Delivery Follow-up
• Problem Solving
• Communication & Coordination
• Inventory Awareness
• Attention to Detail

Key Performance Indicators (KPIs)

The successful candidate will be evaluated based on:

• On-time availability of purchased materials
• Supplier on-time delivery performance
• Purchasing cost and negotiated savings
• Purchase price variance
• Supplier quality performance
• Number and severity of material shortages or purchasing-related production disruptions
• Purchase order accuracy
• Purchasing lead time and follow-up efficiency
• Supplier responsiveness and issue resolution
• Inventory and excess-stock control

Reporting

Reports to: Operation Manager

Works closely with: Planning, Production, Warehouse, Quality Control, Finance, and other relevant departments

Benefits:

• Free parking
• Meal provided
• Opportunities for promotion
• Professional development

Work Location: In person