Fang & Pai Industries Hiring! Full Time Assistant Purchasing Manager in Selangor - Ricebowl

Job Summary

We are seeking a proactive and experienced Assistant Purchasing Manager to support our purchasing operations and ensure the timely and cost-effective procurement of materials, components, and services required for our furniture manufacturing operations.

The successful candidate will work closely with Production, Planning, Warehouse, Quality Control, Finance, and other departments to ensure materials are purchased according to required specifications, quality standards, cost targets, and delivery schedules.

The role requires strong negotiation, supplier management, analytical, and problem-solving skills, together with a good understanding of manufacturing purchasing and supply chain processes.

Key Responsibilities

1. Purchasing & Procurement

• Assist the Operation Manager in managing day-to-day purchasing activities and procurement operations.
• Review purchase requisitions, material requirements, and production schedules to ensure timely purchasing.
• Source and purchase raw materials, hardware, accessories, packaging materials, and other production-related items.
• Obtain and evaluate quotations from suppliers based on price, quality, lead time, payment terms, and other commercial considerations.
• Issue and monitor purchase orders and ensure orders are delivered according to agreed specifications and schedules.
• Follow up closely with suppliers on order status, production progress, shipment, and delivery.

2. Supplier Management

• Identify, evaluate, and develop reliable suppliers and alternative sources.
• Maintain good working relationships with existing suppliers.
• Monitor supplier performance in terms of quality, cost, delivery, responsiveness, and service.
• Negotiate pricing, payment terms, minimum order quantities, lead times, and other commercial terms.
• Work with suppliers to resolve delivery, quality, quantity, and specification issues.
• Develop alternative suppliers where necessary to reduce supply and business continuity risks.

3. Cost Control & Cost Reduction

• Monitor material prices and market trends to identify cost-saving opportunities.
• Negotiate competitive pricing and continuously seek opportunities to reduce purchasing costs.
• Conduct price comparisons and cost analysis for key materials and components.
• Support management in developing and implementing cost-reduction initiatives.
• Monitor purchase price variances and highlight significant changes to management.

4. Material Planning & Inventory

• Coordinate with Planning and Production to ensure materials are available according to production requirements.
• Monitor material lead times and anticipate potential shortages or delays.
• Work with Warehouse and Planning teams to maintain appropriate inventory levels.
• Assist in reducing excess, obsolete, and slow-moving materials.
• Ensure purchasing activities are aligned with production capacity and customer delivery requirements.

5. Quality & Specification Control

• Ensure purchased materials comply with approved specifications, quality standards, and customer requirements.
• Coordinate with Quality Control and suppliers regarding material defects and non-conformance issues.
• Assist in supplier corrective actions and follow-up where required.
• Support the evaluation and approval of new materials and suppliers.

6. Documentation & Purchasing Administration

• Ensure purchase orders and purchasing records are accurate and properly maintained.
• Maintain supplier databases, price lists, quotation records, and purchasing reports.
• Monitor outstanding purchase orders and provide regular updates to management.
• Ensure purchasing activities comply with company policies and approval procedures.
• Prepare purchasing reports and analysis as required by management.

7. Team Support & Coordination

• Assist the Operation Manager in supervising and guiding the purchasing team.
• Monitor the performance and workload of purchasing staff.
• Provide guidance to buyers and ensure purchasing procedures are properly followed.
• Coordinate effectively with Production, Planning, Warehouse, Finance, Quality, and other departments.
• Support the Operation Manager in developing and improving purchasing procedures and systems.

Requirements

• Diploma or Bachelor's Degree in Purchasing, Supply Chain Management, Business Administration, or a related field.
• Minimum 5 years of relevant purchasing/procurement experience, preferably in a manufacturing environment.
• Experience in furniture, wood products, building materials, or related manufacturing industries will be an advantage.
• Good knowledge of sourcing, supplier management, price negotiation, and purchasing processes.
• Strong negotiation and communication skills.
• Good analytical and problem-solving abilities.
• Strong understanding of inventory and material planning.
• Proficient in Microsoft Office, particularly Excel.
• Good command of English and Mandarin are an advantage.
• Able to work independently, manage multiple priorities, and meet deadlines.
• Strong attention to detail, commercial awareness, and a proactive attitude.

Key Competencies

• Supplier & Vendor Management
• Negotiation Skills
• Cost & Price Analysis
• Material Planning
• Inventory Management
• Problem Solving
• Communication & Coordination
• Commercial Awareness
• Analytical & Decision-Making Skills
• Team Leadership

Key Performance Indicators (KPIs)

The successful candidate will be evaluated based on:

• Material availability and on-time delivery
• Purchasing cost and cost-saving achievements
• Supplier on-time delivery performance
• Supplier quality performance
• Purchase price variance
• Inventory and excess-stock control
• Supplier development and alternative sourcing
• Purchasing process efficiency
• Accuracy and timeliness of purchasing documentation
• Internal stakeholder satisfaction

Reporting

Reports to: Purchasing Manager / Head of Purchasing

Works closely with: Production, Planning, Warehouse, Quality Control, Finance, Marketing, and Management

Benefits:

• Free parking
• Meal provided
• Opportunities for promotion
• Professional development

Work Location: In person