SOBENA OFFSHORE INC SDN BHD Hiring! Full Time SENIOR HUMAN RESOURCE EXECUTIVE in Federal Territory, Earn up to MYR 4,000 - Ricebowl

JOB DESCRIPTION

Department: Human Resource & Administration

Designation: Senior Executive, Human Resource & Administration
Reporting To: Head of Human Resource & Safety (Corporate)
Location: Kuala Lumpur
Salary Range: RM4,000 per month

Principal Accountabilities

Payroll Administration

• Administer and coordinate monthly payroll processing for all employees.
• Ensure payroll processes comply with statutory, legal, and company requirements.
• Maintain accurate employee records and update payroll information in HR2000 and personnel files.
• Coordinate with plant HR representatives for payroll inputs and verification.
• Calculate and verify salary adjustments, allowances, overtime, deductions, claims, and employee benefits.
• Prepare monthly payroll reports for Management review.
• Liaise with Finance & Accounts Department on payroll-related matters.
• Ensure proper filing and confidentiality of payroll records and documents.

Statutory Compliance

Manage and coordinate statutory submissions and payments, including:

• EPF (KWSP)
• SOCSO (PERKESO)
• EIS
• PCB (LHDN)
• Other statutory requirements
• Ensure compliance with Malaysian employment laws and regulations.
• Monitor updates to labour legislation and statutory requirements and provide recommendations when necessary.

Training & Development

• Coordinate employee training and development activities.
• Identify and arrange suitable internal and external training programmes.
• Liaise with training providers on course arrangements and registrations.
• Manage HRD Corp (HRDF) matters, including levy administration, grant applications, claims submissions, and training records.
• Maintain employee training records and training matrices.
• Support annual performance appraisal activities and training needs analysis.

Recruitment & Employee Lifecycle Management

• Coordinate recruitment activities including job advertisements, candidate sourcing, interview arrangements, and onboarding activities.
• Manage employee confirmation, transfer, promotion, resignation, and termination processes.
• Conduct exit interviews and prepare related reports.
• Maintain employee personal files and HR documentation.

Employee Relations & Industrial Relations

• Assist in handling employee relations and disciplinary matters.
• Prepare HR correspondence including counselling records, warning letters, show-cause letters, and other HR documents.
• Liaise with relevant government agencies such as JTK and other authorities when required.
• Provide guidance and support on HR policies and procedures.

Insurance Administration

Administer company insurance matters, including:

• Group Hospitalisation & Surgical Insurance
• Personal Accident Insurance
• Medical Card administration
• Insurance claims submissions
• Liaise with insurance providers on employee enquiries and claims.
• Prepare and submit employee movement declarations for insurance coverage updates.

Expatriate Management

Coordinate expatriate employment matters, including:

• Employment Pass applications
• Renewals and cancellations
• Dependent Pass applications
• Professional Visit Pass applications
• Endorsement procedures
• Liaise with Immigration Department and relevant authorities on expatriate-related matters.
• Maintain expatriate records and ensure compliance with immigration requirements.

HR Administration & Compliance

• Support HR & Administration internal and external audit exercises.
• Maintain HR records and ensure proper documentation and filing practices.
• Ensure confidentiality of employee and company information.
• Support implementation and improvement of HR policies, procedures, and systems.

General Administration

• Assist in planning, organizing, and coordinating company events, employee engagement programmes, and corporate activities.
• Coordinate travel arrangements and booking requests for Management and Department Heads when required.
• Prepare Purchase Orders (POs) and administrative requisitions for HR & Administration-related purchases.
• Assist in office administration matters and support departmental operational requirements.
• Undertake ad hoc assignments and special projects as assigned by Management from time to time.

Qualification Required / Related Experience

• Diploma or Bachelor's Degree in Human Resource Management, Business Administration, Management, or related discipline.
• Minimum 3 to 5 years of experience in Human Resource & Administration functions.
• Experience in payroll administration, statutory compliance, recruitment, employee relations, and HR operations.
• Experience in manufacturing and/or Oil and Gas industry will be an added advantage.
• Exposure to HRD Corp (HRDF), insurance administration, and expatriate management is preferred.

Specific Knowledge / Skills

• Hands-on experience with HR2000 Payroll & HR System.
• Good knowledge of payroll processing and statutory requirements.
• Familiar with:
• EPF (KWSP)
• SOCSO (PERKESO)
• EIS
• PCB (LHDN)
• HRD Corp (HRDF) Levy, Grant & Claim processes
• Knowledge of Malaysian Employment Act and related labour regulations.
• Familiar with employment contract preparation and LHDN stamping procedures.
• Experience in training coordination and employee development programmes.
• Knowledge of recruitment and employee onboarding processes.
• Experience in managing insurance administration and employee claims.
• Familiar with expatriate and immigration processes.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Good communication, interpersonal, organizational, and problem-solving skills.
• Able to work independently with minimum supervision.
• Possess a high level of integrity, confidentiality, and attention to detail.

Pay: RM3,500.00 - RM4,000.00 per month

Benefits:

• Free parking
• Opportunities for promotion

Work Location: In person