Khian3 Industries Hiring! Full Time HR Officer in Pulau Pinang, Earn up to MYR 3,000 - Ricebowl

1) Recruitment & Onboarding

• Coordinate recruitment activities, including job advertisements, candidate screening, interview arrangements, and selection process.
• Prepare employment contracts, offer letters, and onboarding documentation.
• Conduct new employee orientation and induction programmes.
• Maintain recruitment records and employee files.

2) Employee Records & HR Administration

• Maintain accurate employee personal records and HR database.
• Prepare HR letters, confirmation letters, transfer letters, warning letters, and other employment documents.
• Monitor probation periods and coordinate employee confirmation.
• Manage attendance, leave records, and employee movements.

3) Payroll & Benefits Administration

• Verify attendance, overtime, leave, and payroll information before payroll processing.
• Coordinate monthly payroll with Finance or payroll service providers.
• Administer statutory contributions including EPF, SOCSO, EIS, PCB, and other employee benefits.
• Handle employee insurance and medical benefit administration.

4) Employee Relations

• Respond to employee enquiries regarding HR policies and employment matters.
• Support disciplinary investigations and grievance handling.
• Promote positive employee engagement and workplace communication.
• Assist in organising employee welfare activities and company events.

5) Training & Development

• Coordinate internal and external training programmes.
• Maintain employee training records and competency matrices.
• Assist in HRD Corp grant applications and claim submissions where applicable.
• Monitor mandatory training requirements.

6) Performance Management

• Coordinate annual performance appraisal exercises.
• Monitor KPI implementation and employee development plans.
• Prepare performance reports for management review.

7) Compliance & Labour Law

• Ensure compliance with the Employment Act 1955 and other applicable Malaysian labour legislation.
• Support internal and external audits related to HR compliance.
• Maintain HR policies, procedures, and employee handbook.

8) Foreign Worker & Expatriate Administration

• Coordinate work permit, Employment Pass, Professional Visit Pass (PVP), and related immigration matters.
• Liaise with government agencies including Immigration Department, ESD, JTKSM, PERKESO, MYFutureJobs, and HRD Corp.
• Maintain expatriate and foreign worker documentation.

9) Reporting

• Prepare monthly HR reports, including:
• Headcount
• Staff turnover
• Absenteeism
• Overtime
• Recruitment status
• Training records
• HR KPIs

10) Safety, Health & Employee Welfare

• Support the implementation and maintenance of the company’s Occupational Safety and Health policies, procedures, and programmes.
• Coordinate mandatory safety and health training, including induction, emergency response, PPE, and other relevant training.
• Maintain records of safety and health training, medical examinations, occupational health programmes, and related employee records.
• Assist in monitoring workplace safety and health requirements and follow up on identified corrective actions.
• Support the reporting, investigation, and documentation of workplace accidents, incidents, near misses, and occupational health cases.
• Coordinate with the Safety & Health Officer, Safety Committee, management, and relevant authorities on safety and health matters where applicable.
• Assist in organising emergency drills, health awareness programmes, first-aid activities, and employee wellness initiatives.
• Support compliance with applicable Malaysian Occupational Safety and Health requirements and company safety procedures.
• Assist with safety and health inspections, internal audits, risk assessments, and management review activities.
• Promote employee awareness of workplace safety, health, welfare, and a safe working environment.

11) Other Duties

• Support HR improvement initiatives and digitalisation projects.
• Participate in internal audits and management review activities.
• Perform any other duties assigned by Management.

Pay: RM2,500.00 - RM3,000.00 per month

Benefits:

• Free parking
• Maternity leave
• Opportunities for promotion
• Parental leave
• Professional development

Education:

• Diploma/Advanced Diploma (Preferred)

Experience:

• Human resources: 1 year (Required)

Work Location: In person