The Habitat Group Hiring! Full Time Senior HR - Admin Executive in Pulau Pinang - Ricebowl

Overview

The Senior HR & Admin Executive supports the Head of Human Resources & Admin in delivering day-to-day HR operations across the Group, covering payroll, statutory compliance, recruitment and onboarding support, training and probation management, employee relations, employee engagement, and performance appraisal.

Key Responsibilities

Payroll & Compensation

· Process and ensure the Group's monthly payroll is completed accurately and on time.

· Coordinate with the HRMS vendor to resolve any system defects or issues.

· Upload monthly payslips to the HRMS for staff to download.

· Prepare and upload EA forms for yearly individual tax filing.

· Administer leave management for non-managerial staff, foreign workers, and interns.

· Process SOCSO claims for eligible staff.

· Ensure new employee profiles are created with all required documents uploaded.

· Maintain and compile employee profiles for external audit and B Corp audit purposes.

Recruitment & Onboarding

· Prepare offer letters for executive and non-managerial new hires, and route for the GMD's signature.

· Liaise with the Foreign Worker (FW) agent on hiring and documentation matters.

Talent & Probation Management

· Coordinate training programs and maintain training records.

· Conduct quarterly Training Needs Analysis based on HOD feedback.

· Propose and arrange suitable in-house or external training.

· Lead training shutdown activities and programs in coordination with HODs and superiors.

· Apply for HRDC grants and submit claims in line with approval guidelines.

· Monitor probation status for non-managerial staff, including PIP tracking, extensions, and confirmations.

Statutory Compliance & Local Authority Liaison

· Stamp all EA forms in accordance with LHDN regulations.

· Represent the company at audits organised by the Labour Office or PERKESO.

· Stay current on Employment Act updates and incorporate changes into company SOPs.

Employee Relations & Advisory

· Investigate staff misconduct cases and assess the appropriate course of action.

· Issue verbal warnings and follow up with HODs as needed.

· Issue show-cause letters and coordinate with HODs on warning letter decisions.

· Monitor employee behaviour and motivation following disciplinary action.

· Provide HR advisory support and guidance to employees.

Employee Engagement

· Coordinate employee welfare programs as the Employee Representative.

· Organise employee engagement activities, such as CSR initiatives and cross-department events.

KPI Tracking & Performance Appraisal

· Conduct half-yearly and yearly performance surveys for the company and individuals.

· Align with superiors on survey design and participants.

· Compile survey results and present to management.

· Conduct yearly individual performance appraisals and compile reports for management.

· Action approved outcomes, prepare related letters for the GMD's signature, and communicate results and any changes to employment terms to staff individually.

SOP Management

· Keep the SOPs aligned with the latest Employment Act requirements.

· Ensure employees understand and acknowledge company SOPs, refreshing terms periodically through briefings.

This list is not exhaustive; additional duties may be assigned as needed.

Preferred Qualifications That Set You Apart:

• Diploma/Degree in Human Resource Management, Business Administration, or related field

• Sound knowledge of Malaysian employment law and statutory processes (EPF, SOCSO, LHDN, Employment Act)

• Experience with payroll processing and HRMS systems

• Meticulous, well-organised, and comfortable handling confidential information

• Comfortable liaising across departments, with vendors, and with government authorities

• Calm, fair, and solutions-focused when handling employee relations matters

· Discreet and trustworthy when handling confidential employee information.

Closing date : 31st August 2026