SMT TECHNOLOGIES SDN BHD Hiring! Full Time General Affairs Clerk in Pulau Pinang - Ricebowl

Company Description SMT Technologies Sdn Bhd (SMTT) is a leading Electronic Manufacturing Services (EMS) provider in Southeast Asia and has been recognized as a Global Top 50 EMS Provider. Established in 1993, SMTT operates a manufacturing facility in Kedah, Malaysia, delivering product design, box build assembly, and full turnkey solutions. The company serves global OEM and ODM customers across industrial, consumer electronics, medical devices, lighting, HVAC, computing, mobile communications, and automotive sectors in both high-mix and high-volume environments. As part of its regional expansion, SMT Industries (SMTI) in Prachinburi, Thailand supports customers in computer peripherals, telecommunications, consumer electronics, and automotive. SMTT offers a dynamic environment for talent interested in advanced manufacturing, engineering services, and integrated supply chain solutions.

Role Description The General Affairs Clerk is a full-time, on-site role based in Penang, Malaysia. This role is responsible for supporting general administrative functions, including handling documentation, data entry, and maintaining records for various departments. The General Affairs Clerk will assist with office coordination, such as managing supplies, preparing simple reports, scheduling meetings, and supporting internal communications. The role also includes liaising with internal stakeholders and external service providers, ensuring policies and procedures are followed. The successful candidate will contribute to smooth daily operations by providing reliable administrative support, maintaining confidentiality, and responding promptly to routine inquiries.

Qualifications

• Candidates should possess strong administrative and clerical skills, including document management, data entry, and basic record-keeping.
• Candidates should possess good office coordination skills, such as organizing schedules, handling correspondence, and supporting meeting logistics.
• Candidates should possess basic computer literacy, including proficiency in office productivity software (e.g., word processing, spreadsheets, email).
• Candidates should possess effective communication and interpersonal skills to work with colleagues, managers, and external partners.
• Candidates should possess solid organizational and time management skills, with attention to detail and accuracy.
• Candidates should possess the ability to follow established processes, maintain confidentiality, and adhere to company policies.
• Relevant experience in general administration or clerical work in a manufacturing or corporate environment is an advantage.
• A secondary school certificate or diploma in administration, business, or a related field is preferred; equivalent experience will be considered.

Job Description

• Monitor company property and stock levels and prepare monthly analysis reports.
• Distribute CPF items to new employees and maintain updated records.
• Receive and segregate stock according to size and category.
• Manage and update locker records, including lockers for resigned employees.
• Handle CPF exchange and replacement requests from employees.
• Manage the recycling programme for items such as smocks and ESD shoes.
• Prepare and update locker layout and allocation.
• Manage Lost and Found items and maintain proper records.
• Ensure all lockers are in good condition and the locker room is clean and organized.
• Handle employee relations matters such as grievances, disputes, and disciplinary issues.
• Liaise with local authorities such as MBSP, Police, and Traffic Police when required.
• Perform other duties and job functions assigned by the HOD from time to time.