AUTO CAST SDN BHD Hiring! Full Time Sales - Administrative Assistant in Selangor - Ricebowl

Job Summary:

We are seeking a detail-oriented and proactive Sales & Administrative Assistant to manage quotations, customer orders, supplier coordination, system data entry, attendance tracking, and daily operational support. The ideal candidate will play a key role in ensuring smooth communication between customers, sales, and production teams while maintaining accurate records and supporting daily business functions.

Key Responsibilities:

Sales & Customer Service

•            Receive customer enquiries, review drawings, and compare old vs. new drawings

•            Check previous pricing and product weight before quotation preparation

•            Prepare and issue quotations to customers via email after confirmation

•            Respond to customer enquiries through email, WhatsApp, and phone calls

•            Assist with new customer enquiries and drawing comparison requests

Order Processing

•            Receive and process customer Sales Orders (SO)

•            Verify SO pricing against approved quotations

•            Print and distribute copies for sales and production departments

•            Key in Sales Orders into the system accurately

•            Register new customer details/pricing in the system management

•            Issue Delivery Order based on customer and transport requirements

•            Coordinate delivery documentation for customers.

Administrative & HR Support

•            Support internal departments with documentation and drawing-related requests

•            Download and update employee leave/MC records in BioXcess system

•            Monitor attendance, public holidays, and prepare attendance calculations for

payroll system

Requirements:

•            Diploma or SPM equivalent in Business Administration, Sales, or related field

•            Experience in sales administration, order processing, or customer service preferred

•            Familiarity with Access UBS System and BioXcess system is an advantage

•            Strong attention to detail and organisational skills

•            Good communication skills in handling customers and suppliers

•            Proficiency in Microsoft Office (Excel, Word, Outlook)

•            Ability to multitask and work independently

Preferred Qualities:

•            Responsible and well-organised

•            Good problem-solving ability

•            Team player with strong coordination skills

•             Able to work under deadlines and manage multiple tasks efficiently

•             Good in time management