Buddhist Compassion Relief Tzu-Chi Foundation (Singapore) Hiring! Full Time General Affairs Executive in East Region (Singapore), Earn up to SGD 4,500 - Ricebowl

Job Purpose

The General Affairs Executive plays a key role in strengthening the organisation’s asset management practices through structured processes and digital solutions. This role focuses on improving asset visibility, accountability, and operational efficiency by supporting the development of asset management frameworks, SOPs, and systems across multiple sites. The Executive will work closely with the Head of Department to progressively enhance and institutionalise asset management practices, while providing operational and basic technical support where required.

Key Responsibilities

1. Asset Management & System Implementation (Core Focus)

• Support the development and implementation of asset management policies, SOPs, and standard workflows.

• Maintain and continuously improve a centralised asset register, ensuring accuracy, proper classification, and completeness.

• Coordinate and manage asset lifecycle processes, including tagging, deployment, transfer, maintenance tracking, and disposal.

• Support the implementation and enhancement of digital asset tracking systems, including basic automation.

• Conduct periodic asset verification and reconciliation exercises to ensure data integrity and minimise discrepancies.

• Maintain proper documentation, including asset records, maintenance logs, and audit trails.

• Oversee storage and inventory organisation, ensuring efficient use of space and accessibility of assets.

• Drive and sustain 5S practices within storage and operational areas.

2. Process Improvement & Governance

• Assist in developing standard templates, forms, and process documentation to streamline asset-related workflows.

• Identify opportunities to improve efficiency, data visibility, and user experience in asset management processes.

• Work towards integrating asset processes with procurement and finance workflows where applicable.

• Support the preparation of reports and dashboards (e.g. Excel, Power BI) for tracking asset status and utilisation.

• Ensure compliance with internal policies, audit requirements, and governance standards.

3. Audio-Visual & Operational Support (Secondary Scope)

• Provide basic audio-visual (AV) setup and troubleshooting for meetings and events (e.g. projectors, microphones, video conferencing tools).

• Conduct simple pre-event checks to ensure equipment readiness.

• Coordinate with external vendors for more complex AV requirements or servicing.

• Support general operational setup for events and activities when required.

Requirements

Qualifications & Experience

• Diploma or Degree in Business Administration, Logistics, Information Systems, Facilities Management, or a related discipline.

• 2–4 years of relevant experience in operations, asset management, or process improvement roles.

• Experience in SOP development, system implementation, or digital tools will be advantageous.

Skills & Competencies

• Tech-savvy, with strong interest in systems, automation, and digital tools (e.g. Microsoft365, SharePoint, Excel).

• Structured and analytical thinker with the ability to translate operational needs into clear processes and SOPs.

• Good understanding of asset tracking and inventory management practices.

• Strong organisational and coordination skills, with attention to detail.

• Able to manage multiple tasks in a dynamic environment.

• Good communication and stakeholder engagement skills.

• Proactive, responsible, and service-oriented mindset.

The seeds of Tzu Chi’s Great Love from Taiwan took root on the shores of our island more than 20 years ago. Tzu Chi’s work in Singapore started with the Mission of Charity and the goal of relieving poverty, before gradually expanding into the Missions of Medicine, Education, Humanistic Culture, and Environmental Protection over the years.

Vision 2030

• Illuminate Lives! Sow Seeds of Great Love in Singapore!
• Charity – Provide timely and fitting support for the needy
• Medicine – Establish a patient-centric medical network with quality healthcare services.
• Education – Cultivate a holistic educational methodology with a focus on character development through inculcating values.
• Humanistic Culture – Create inclusive media platforms to spread positive messages and enhance the wellbeing of the community.
• Environmental Protection – Propagate eco-friendly practices and vegetarianism towards a healthier lifestyle and sustainable planet.

Five Core Values

• Nurture the spirit of sincerity, integrity, faith, and steadfastness within our character.
• Serve mankind selflessly with the spirit of loving-kindness, compassion, joy, and equanimity.
• Demonstrate sincerity and love by treating everyone with equality and respect; be appreciative of the opportunity to serve.
• Observe the Ten Precepts of Tzu Chi, practise self-reflection and self-improvement, and work unitedly to accomplish organisational goals.
• Foster enthusiasm in lifelong learning, encourage innovation and adopt best practices in addressing societal needs.