OHIMA INTERNATIONAL PTE. LTD. Hiring! Full Time Personal Assistant to CEO in West Region (Singapore), Earn up to SGD 8,000 - Ricebowl

Role Overview

Provides high-level administrative support while leading the company’s marketing strategy as a trusted strategic partner to the CEO.

Job Description

Major Job scope includes but not limited to:-

1. Provide overall secretarial and administrative support to the CEO including

Being the point of contact for the CEO with both internal and external parties

• screening phone calls/enquiries/requests
• meeting and welcoming/greeting of visitors at all levels of seniority
• handling incoming email, faxes and post, including drafting reply or corresponding on behalf of the CEO
• Networking for business meeting / visit arrangement

Handle full spectrum of travel management for the CEO

• flight arrangements, hotel accommodation, visa application and travel itineraries
• flexible to travel with the CEO for minutes taking at meetings or to provide general assistance during presentations
• organizing and maintaining diaries/working calendar of the CEO, including scheduling and planning appointments;

Manage the CEO Office and leading a small group of direct reports towards departmental/company goal

• Handle confidential document and maintain strict confidentiality, including data management and filing
• organizing and attending the monthly management meeting, including minutes taking
• Ensuring the CEO is well prepared for meetings, including producing documents, briefing papers, reports and presentations, carrying out background research and presentation findings
• Take charge of company’s functions, events, key customers visit etc, organized by the CEO Office

Handle any ad hoc assignments or personal matters of the CEO

2. Assist in sale & marketing as well as business development function of the company

• Assist in planning and organizing domestic and international marketing and promotional activities such as exhibitions, trade show and new product launching
• Coordinate and host customers’ visits
• Organize for company souvenirs and season greetings to customers
• Inter departmental coordination on related sales & marketing activities as needed
• Assist in preparing monthly reports for departmental meetings
• Assist in preparing product presentation and any related sales & marketing materials as needed

3. Assist in the overall secretarial and administrative support to the CEO on any ad hoc assignments as needed

Job Requirements :

• Exceptional executive-level communication skills with good command of English &Mandarin. Strong verbal presentation & pitching abilities.
• Outstanding writing& editing skills for press release, speeches and digital/social media/web content
• Strong business acumen, and analytical skills to translate data into actionable insights.
• Highly organized, proactive, able to manage up and across, and thrive in a fast-paced, ambiguous environment.
• A self-starter attitude: you see gaps and fill them, you anticipate needs, and you drive projects to completion without needing constant oversight.
• Able to travel frequently
• At least 3 years experiences in PA or Management Secretary position
• A proven track record (2+years) in strategic marketing, preferably for a core product in a B2B or B2C environment will an added advantage

Qualification :

• Bachelor’s degree in Public Relations, Marketing, Business Admin, Communications.
• Preferably from a recognised university ranked within the top 200 in QS World University Ranking

MI INTERNATIONAL PTE. LTD.