SMTP CONSULT PTE. LTD. Hiring! Full Time Corporate Secretarial and Fund Administration in , Earn up to SGD 7,000 - Ricebowl

Our client is a well-established Singapore law firm with a strong Corporate & Family Office practice. They advise ultra-high-net-worth families, family offices, investment funds, and corporate clients on structuring, governance, regulatory compliance, and ongoing administration.

They are seeking a Corporate Secretary & Fund Administration Executive to support the establishment and day-to-day administration of Single Family Offices (SFOs), investment structures, and corporate entities. This role offers excellent exposure to family office operations, MAS regulatory frameworks, corporate governance, and compliance.

Key Responsibilities:

• Support the incorporation, setup, and ongoing administration of Single Family Offices (SFOs), investment funds, and related investment structures.
• Assist clients in maintaining compliance with MAS Section 13O and Section 13U tax incentive schemes.
• Coordinate client onboarding processes, including KYC/CDD documentation, AML screening, and due diligence.
• Prepare, maintain, and organise corporate, legal, and compliance documentation, including board resolutions, statutory registers, and regulatory filings.
• Support corporate secretarial matters, including company incorporations, annual filings, and ongoing statutory compliance.
• Liaise with clients, banks, auditors, tax advisors, and other professional service providers on fund administration and regulatory matters.
• Assist with submissions and correspondence with ACRA, MAS, and other regulatory authorities.
• Serve as the appointed Data Protection Officer (DPO) for assigned clients by maintaining PDPA compliance documentation and supporting data protection matters.
• Work closely with the Legal, Corporate Secretarial, and Compliance teams to deliver integrated corporate and family office solutions.

Requirements

• Bachelor's Degree in Accountancy, Law, Business Administration, Corporate Administration, or a related discipline.
• Minimum 4 years of relevant experience in Fund Administration, Family Office, Corporate Services, Corporate Secretarial, Legal, Compliance, or Financial Services.
• Good understanding of MAS Section 13O/13U tax incentive schemes, AML/CFT regulations, and KYC/CDD requirements.
• Familiarity with the Singapore Companies Act, ACRA filing requirements, and corporate governance practices.
• Experience supporting family offices, investment funds, private equity, venture capital, hedge funds, or trust structures will be highly advantageous.
• Knowledge of the Personal Data Protection Act (PDPA) and experience serving as a Data Protection Officer (DPO) is preferred.
• Proficient in Microsoft Office applications; experience with corporate secretarial software will be an advantage.
• Professional, client-oriented, and able to build strong relationships with internal and external stakeholders.
• Excellent written and verbal communication skills in both English and Mandarin to effectively liaise with English- and Mandarin-speaking clients and stakeholders.

Other Information

• EA License Name & License Number: SMTP Consult Pte. Ltd. (23C1754)
• EA Personnel Name & Registration Number: Keith Wong (R24125987)

SMTP Consult Pte Ltd is a family office concierge service firm that caters to our client’s needs as they immigrate to Singapore. Our goal is to help our clients with their relocation needs as they settle in Singapore and provide bespoke services based on their specific requirements.