NADATHUR FAREAST PTE. LTD. Hiring! Full Time Executive Assistant (Strategic Scope) – Private Office in , Earn up to SGD 12,000 - Ricebowl

Role Purpose

This role acts as a key support to the Principal, ensuring structure, clarity, and reliable follow-through across a complex, multi-part environment spanning personal, household, and governance responsibilities.

The role combines strong execution with structured thinking - enabling smooth day-to-day functioning while supporting the Principal with clear inputs, organised information, and well-managed priorities.

Because the Private Office spans business and financial administration, oversight of a multi-property household, and the coordination of family and education matters, the role calls for an unusually broad profile: someone who combines the rigour and financial literacy of a professional or financial-services background with hands-on, service-oriented personal-support experience, and who moves easily between structured, analytical work and practical, day-to-day execution.

Core Responsibilities

1. Planning, Prioritisation & Coordination

• Support the Principal in managing priorities by structuring inputs and surfacing key considerations
• Translate discussions and decisions into clear next steps and timelines
• Maintain visibility across personal, household (Singapore & Bangalore), and governance commitments
• Identify potential conflicts or gaps and flag proactively
• Maintain visibility across family schedules (including school, medical, and enrichment activities), ensuring alignment with overall priorities and commitments

2. Execution & Follow-Through

• Ensure tasks, decisions, and commitments are tracked and completed reliably
• Maintain momentum across multiple work streams without requiring follow-up
• Coordinate across stakeholders to ensure timely and accurate execution

3. Communication & Information Management

• Draft and refine emails, summaries, and key documents in a clear, structured manner
• Ensure all communication is concise, complete, and aligned with intent
• Maintain organised systems for documents, trackers, and records

4. Calendar, Travel & Logistics Management

• Oversee and manage the Principal’s calendar to ensure effective time use and preparation
• Plan and coordinate travel, logistics, and key engagements end-to-end
• Work closely with the House Manager and Senior Admin Associate (SAA) to ensure seamless execution

5. Systems & Workflow Coordination

• Maintain and improve simple systems, trackers, and workflows across the Private Office
• Support clarity of roles, responsibilities, and handovers across the team
• Contribute to building structured ways of working that reduce reliance on ad hoc coordination

6. Stakeholder & Household Coordination

• Coordinate effectively with the House Manager, SAA and Bangalore team
• Act as a central point for aligning schedules, priorities, and updates
• Ensure smooth communication across internal and external stakeholders
• Coordinate with educational, medical, and other service providers as required, ensuring continuity and follow-through

7. Financial, Governance & Administrative Support

• Track and reconcile household and personal expenses, budgets, and recurring payments, keeping clear and up-to-date records
• Prepare, organise, and safeguard sensitive documentation - including financial, banking, insurance, tax, visa, and immigration paperwork
• Liaise with banking, insurance, tax, legal, and other professional service providers to ensure requirements are met accurately and on time
• Support governance-related administration by maintaining organised records and ensuring obligations and deadlines are tracked
• Apply financial literacy and comfort with numbers when reviewing statements, summaries, and reports for accuracy before they reach the Principal

8. Property & Household Portfolio Oversight

• Coordinate oversight of a multi-property residential portfolio (Singapore, Bangalore, and elsewhere), keeping schedules, contracts, and records in order
• Manage renovation, interior, maintenance, and vendor workstreams end-to-end - from sourcing and quotes through to completion and follow-up
• Administer tenancy, contract, and service arrangements, tracking renewals, obligations, and payments
• Coordinate domestic staff matters - including recruitment, scheduling, visas, and day-to-day supervision - in partnership with the House Manager

Position Within Structure

• Reports directly to Principal
• Works alongside: House Manager (household operations & execution) and Senior Admin Associate (admin execution & documentation)
• Responsible for ensuring alignment, clarity, and follow-through across all areas

Ideal Candidate Profile

Thinking & Working Style

• Structured and organised in approach
• Able to bring clarity to information and communicate concisely
• Comfortable managing multiple priorities in a dynamic environment

Core Capabilities

• Strong execution and follow-through
• Good judgment and ability to prioritise
• Ability to work across personal and professional contexts
• High attention to detail and accuracy
• Financial literacy and confidence handling numbers, statements, budgets, and administrative or governance paperwork
• Ability to oversee multiple household and property workstreams (renovations, vendors, contracts) in parallel
• Experience coordinating family, education, and medical matters with discretion and continuity
• Proven ability to multitask and hold many moving parts together without dropping detail

Behavioural Traits

• Calm, steady, and dependable
• Professional, discreet, and trustworthy
• Proactive while remaining aligned to direction
• Collaborative and easy to work with

Experience

• 6–10 years in roles such as:
• Executive Assistant to senior leadership in Private office / family office support roles
• Experience in high-trust, fast-paced environments preferred
• Background that pairs professional or financial-services experience (e.g., finance, investment, professional services, or operations) with executive or personal-assistant support to Principals, HNWIs, or family offices
• Track record of managing both business and personal affairs in parallel, with strong planning, organisation, and multitasking ability
• Experience overseeing personal property portfolios, renovations, or household operations is a strong advantage
• Experience coordinating family, education, and medical matters is an advantage
• Financial literacy and comfort with numbers, budgets, and administrative documentation is an advantage