TDOX Clinic Hiring! Full Time Executive Assistant to CEO in Federal Territory, Earn up to MYR 7,000 - Ricebowl

Job description:

Key Responsibilities

• Provide comprehensive executive support to the CEO, including calendar management, email correspondence, meeting coordination, and follow-up on key action items.
• Act as the primary liaison between the CEO and all departments, ensuring effective communication, seamless coordination, and timely execution of business priorities.
• Coordinate and monitor cross-functional projects, ensuring deadlines, deliverables, and key milestones are achieved.
• Track, collect, and consolidate departmental reports, preparing concise management summaries and updates for the CEO.
• Anticipate the CEO's needs by proactively identifying issues, recommending solutions, and driving tasks to completion with minimal supervision.
• Manage multiple priorities, urgent ad hoc assignments, and rapidly changing schedules while maintaining accuracy and efficiency.
• Coordinate domestic and international travel arrangements, including flights, accommodation, transportation, visa applications, and detailed itineraries.
• Prepare high-quality presentations, reports, proposals, business correspondence, and meeting materials to support executive decision-making.
• Liaise professionally with internal teams, clients, business partners, government agencies, and external stakeholders on behalf of the CEO.
• Organize meetings, prepare agendas, record meeting minutes where required, and ensure timely follow-up on action items.
• Maintain organized filing systems, confidential records, contracts, and corporate documents with a high level of accuracy.
• Identify workflow inefficiencies and recommend practical improvements to enhance operational effectiveness.
• Support strategic initiatives, special projects, and other responsibilities assigned by the CEO.

Requirements

• Bachelor's Degree in Business Administration, Management, or a related discipline is preferred.
• Minimum 3–5 years of experience as an Executive Assistant, Personal Assistant, Executive Secretary, or a similar executive support role.
• Exceptional organizational and multitasking skills with the ability to manage multiple priorities effectively.
• Proven ability to thrive in a fast-paced, high-pressure environment while handling frequent ad hoc assignments and shifting priorities.
• Strong sense of ownership, initiative, accountability, and the ability to work independently with minimal supervision.
• Excellent analytical, problem-solving, and decision-making skills with strong attention to detail.
• Outstanding interpersonal and communication skills, with the ability to collaborate effectively across all departments and interact confidently with senior management and external stakeholders.
• Fluent in English and Mandarin (spoken and written). Proficiency in Bahasa Malaysia is an added advantage.
• High level of integrity, professionalism, and discretion in handling confidential and sensitive business information.
• Adaptable, resourceful, and able to remain calm and organized under pressure.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and other productivity tools.
• Experience in project coordination, business operations, or executive-level support will be an added advantage.

Pay: RM5,000.00 - RM7,000.00 per month

Work Location: In person