Propertiez Hiring! Full Time Property Operation Administration in Federal Territory, Earn up to MYR 1,900 - Ricebowl

Property Administration Executive — Klang Valley

Location: Klang Valley, Selangor
Employment Type: Full-time
Industry: Property Management
Work Arrangement: Hybrid / Field-Based

We are looking for a Property Administration Executive to join our growing property management team.

This is a hybrid, field-based position involving both on-site property operations and administrative work. The role will primarily focus on supporting the day-to-day management of condominiums and residential properties across the Klang Valley.

The position will involve regular visits to condominium sites when required, while administrative and follow-up tasks may be completed remotely when on-site attendance is not necessary.

The successful candidate will work closely with tenants, landlords, condominium management offices, building representatives, contractors, service providers, and our internal team to ensure property-related matters are properly coordinated and followed up.

We are looking for someone who is organised, responsible, proactive, detail-oriented, and comfortable managing a variety of property-related tasks.

Key Responsibilities

Property & On-Site Operations

• Conduct scheduled site visits and property inspections at assigned condominiums and residential properties.
• Monitor the general condition of managed properties and identify maintenance, cleanliness, access, or operational matters.
• Coordinate access to units for inspections, repairs, maintenance works, viewings, and other property-related activities.
• Liaise with condominium management offices, Joint Management Bodies (JMBs), Management Corporations (MCs), security personnel, and building representatives.
• Coordinate and follow up on maintenance requests, defects, and other property-related matters.
• Coordinate with contractors, technicians, cleaners, and other service providers.
• Monitor ongoing repair and maintenance works and provide updates to the relevant parties.
• Record property conditions through photographs, videos, meter readings, and other relevant documentation.
• Assist with property handovers, inspections, keys, access cards, remotes, and other property-related items.

Tenant & Landlord Coordination

• Communicate with tenants regarding property-related matters, appointments, access, inspections, maintenance, and other enquiries.
• Assist landlords with property updates, maintenance reports, and other administrative matters.
• Coordinate tenant move-in and move-out arrangements.
• Assist with property inspections and handover procedures.
• Maintain accurate records relating to tenants, properties, maintenance matters, and property access.
• Follow up on outstanding matters and provide timely updates to the relevant parties.

Documentation & Reporting

• Prepare property inspection reports, maintenance updates, incident reports, handover records, and other relevant documentation.
• Maintain accurate records of property conditions, repairs, quotations, invoices, and completed works.
• Update property management systems, spreadsheets, and databases.
• Organise and maintain property-related documents and records.
• Assist the Property Manager with regular reporting and administrative tasks.

General Administration

• Assist with the day-to-day administration of assigned properties.
• Coordinate appointments involving tenants, landlords, contractors, and building management.
• Assist with maintenance scheduling, quotation follow-ups, contractor coordination, and other property-related tasks.
• Support the Property Manager and wider team with operational and administrative matters.
• Complete assigned tasks within the required timelines.

Requirements

• Diploma or Bachelor's Degree in Property Management, Real Estate, Business Administration, or a related field is preferred.
• Candidates with relevant experience in property management, administration, facilities management, customer service, or related fields are encouraged to apply.
• Fresh graduates are welcome to apply.
• Good written and verbal communication skills.
• Good organisational and time-management skills.
• Strong attention to detail and follow-up skills.
• Comfortable communicating with tenants, landlords, contractors, and building management.
• Comfortable using Microsoft Office and Google Workspace, particularly Excel or Google Sheets.
• Able to prepare basic reports and maintain accurate records.
• Comfortable working both independently and as part of a team.
• Willing to travel to assigned condominium sites within the Klang Valley as required.
• Possess a valid driving licence and access to suitable transportation for work-related site visits.
• Proactive, responsible, and willing to learn.

What We Are Looking For is someone who:

• Is organised and able to manage multiple tasks and priorities.
• Takes initiative and follows through on assigned responsibilities.
• Has good communication and coordination skills.
• Is comfortable working in both office/remote and on-site environments.
• Has a practical and solution-oriented approach to property-related matters.
• Pays attention to details and maintains accurate records.
• Can work professionally with different stakeholders.
• Is interested in developing a career in property management and real estate operations.

What We Offer

• Hybrid working arrangement combining on-site property visits with remote administrative work when appropriate.
• Hands-on experience in property management and condominium operations.
• Exposure to tenant and landlord coordination, property inspections, maintenance, and building management.
• Opportunities to work across different residential properties within Klang Valley.
• Training and guidance provided.
• Supportive and collaborative working environment.
• Opportunities for career development based on performance and experience.

How to Apply

If you are organised, proactive, and interested in building a career in property management, we would love to hear from you.

Please submit your updated resume through Indeed and include a brief description of your relevant experience and your interest in the position.

Job Type: Full-time
Location: Klang Valley, Selangor
Work Arrangement: Hybrid / Field-Based — On-site property visits with remote administrative work

Pay: RM1,900.00 per month

Benefits:

• Professional development

Work Location: Hybrid remote in Cheras (Kuala Lumpur)