Insight Genesis - IGAi Hiring! Full Time Senior Secretary in - Ricebowl

Company Description Insight Genesis - IGAi is an AI-driven platform that predicts human behavior to generate personalized, actionable insights across finance, career, education, and health. The company focuses on solving the problem of fragmented and generic advice, especially for individuals in emerging and unbanked markets. By unifying financial services, human resource insights, educational guidance, and health and wellness recommendations, Insight Genesis builds an intelligent ecosystem that connects data, behavior, and predictive AI. Team members contribute to a mission that empowers people with clear direction and tailored support throughout their life paths.

Role Description The Senior Secretary is a full-time remote role responsible for providing high-level administrative and organizational support to executive leadership at Insight Genesis - IGAi. This role includes managing schedules and calendars, coordinating meetings and virtual events, preparing and formatting documents and presentations, and maintaining accurate digital records. The Senior Secretary will handle company secretarial tasks such as organizing board meetings, preparing minutes, and supporting compliance-related documentation. Daily activities also involve handling correspondence, responding to inquiries, supporting internal and external communication, and providing customer service support to stakeholders. The role requires proactive coordination across teams and the ability to manage multiple priorities in a fast-paced, technology-focused environment.

Qualifications

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• Candidates should possess strong clerical skills, including document management, digital filing, data entry, and office software proficiency.
• Candidates should possess excellent communication skills for drafting professional correspondence, collaborating with diverse teams, and interacting with stakeholders.
• Candidates should possess experience in company secretarial work, including preparing meeting minutes, organizing board materials, and supporting compliance documentation.
• Candidates should possess executive administrative assistance skills, such as calendar management, travel coordination, meeting scheduling, and task prioritization.
• Candidates should possess customer service skills to respond to inquiries, manage stakeholder expectations, and maintain a professional, solutions-focused approach.
• Additional beneficial qualifications include familiarity with remote collaboration tools, strong organizational and time-management abilities, discretion in handling confidential information, and prior experience supporting senior leadership in a tech or AI-focused organization.
• A relevant diploma or degree in business administration, office management, or a related field is preferred, along with several years of experience in a senior or executive-level administrative role.