City University Malaysia Hiring! Full Time HR Assistant in Selangor, Earn up to MYR 3,000 - Ricebowl

Job Summary
Supports daily HR operations by handling employee records, documentation, reporting, staff administration, and other HR-related activities.

Key Responsibilities

1. HR Operations & Administration

• Provide day-to-day administrative support for HR activities and staff requests.
• Maintain and update accurate employee records, HR databases, and personnel files.
• Prepare HR documents, letters, forms, and correspondence as required.
• Assist in ensuring HR processes are carried out according to university policies and procedures.
• Respond to routine HR enquiries and refer complex matters to the HR Executive or HR Manager.
• Assist with general HR administrative tasks and ad-hoc assignments.

2. Scholarship Administration

• Assist with the administration and processing of staff scholarship applications and renewals.
• Check supporting documents and assist in verifying application requirements.
• Maintain scholarship records and update the status of applications and disbursements.
• Coordinate with relevant departments to obtain required documents and information.
• Assist in preparing scholarship-related reports and correspondence.

3. HR Reporting & Data Support

• Assist in preparing and consolidating regular HR reports.
• Support the preparation of payroll-related information and reports.
• Ensure HR and payroll data is accurate and properly maintained.
• Assist in responding to HR/payroll-related queries and provide supporting documents when required.
• Assist with data entry, data checking, and basic HR data analysis.
• Support internal and external audit requests by providing relevant HR documentation.

4. Letters of Appointment (LOA) & Staff Documentation

• Prepare and issue Letters of Appointment and other HR-related letters based on approved templates.
• Assist in preparing appointment documentation for academic and administrative positions, including:
• Dean / Deputy Dean / Head of Department (HOD) / Head of Programme (HOP)
• Board of Governors (BOG) / Adjunct Professors
• External Examiners / External Assessors / Industry Advisors
• Internship positions
• Maintain proper records of appointment letters and related documentation.
• Follow up with relevant departments to ensure documents are completed and returned on time.

5. Contract Renewal Support

• Assist in monitoring academic staff contract expiry dates.
• Prepare and send contract renewal reminders to staff and relevant departments.
• Collect and check required documents for contract renewal.
• Update contract records and status in the HR system.
• Follow up on pending approvals and documentation.
• Assist the HR Executive in completing the contract renewal process.

6. Performance Appraisal Administration

• Assist in coordinating the annual performance appraisal exercise.
• Prepare appraisal forms, guidelines, and supporting documents.
• Follow up with HODs, Deans, and staff on appraisal submissions and deadlines.
• Maintain records of completed appraisal documents.
• Assist in compiling appraisal results and preparing summary reports for management review.
• Provide administrative support during the appraisal cycle.

7. Insurance & Panel Claim Administration

• Assist in maintaining staff insurance and enrollment records.
• Process and follow up on staff insurance and panel clinic claims.
• Assist staff with general enquiries relating to insurance coverage and claims procedures.
• Coordinate with insurance providers, panel clinics, and relevant internal departments.
• Maintain proper records of insurance claims and related correspondence.

8. General HR Support

• Provide administrative and coordination support to the HR team.
• Assist with HR events, staff activities, onboarding, and other employee-related programmes.
• Prepare meeting documents, reports, and presentations when required.
• Perform other HR-related duties and ad-hoc assignments assigned by the supervisor.

Job Type: Permanent

Pay: RM2,000.00 - RM3,000.00 per month

Benefits:

• Health insurance
• Maternity leave
• Opportunities for promotion
• Professional development

Work Location: In person