PRASARANA MALAYSIA BERHAD Hiring! Full Time Senior Associate - Events in Selangor - Ricebowl

Job Purpose

To support the planning and execution of events that align with the organisation's goals by coordinating logistics, managing vendor relationships, and ensuring high-quality event delivery.

Key Accountabilities

Event Planning & Coordination

• Assist in the planning, scheduling, and coordination of events, ensuring all logistical elements are executed efficiently.

Vendor & Supplier Management

• Liaise with vendors, venues, and service providers to ensure timely delivery of goods and services according to event requirements.

Budget Tracking & Cost Control

• Support event budget management by tracking expenses, processing invoices, and ensuring cost-effective solutions.

On-Site Event Support

• Provide operational support during event setup, execution, and teardown to ensure smooth event delivery and audience satisfaction.

Marketing & Communications Support

• Coordinate with marketing or communications teams to promote events through digital channels, invitations, and event materials.

Stakeholder & Audience Coordination

• Communicate with internal stakeholders and participants to ensure accurate information sharing and a positive event experience.

Documentation & Reporting

• Maintain event documentation, including schedules, checklists, post-event reports, and feedback for continuous improvement.

Compliance & Risk Awareness

• Ensure events comply with internal policies, safety regulations, and relevant legal requirements.

Qualification, Skills & Knowledge

• Minimum Bachelor's Degree in Event Management, Mass Communication, Public Relations, Marketing, Business Administration or an equivalent.
• Minimum five (5) years of working experience.
• Possesses competencies in event planning and execution, project coordination, stakeholder and vendor management, budget monitoring, protocol and hospitality awareness, content and collateral coordination, problem solving and crisis management, as well as post-event evaluation and reporting.
• Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.