SUNNYHILL ACE PTE. LTD. Hiring! Full Time School Admin Support Officer in Islandwide (Singapore), Earn up to SGD 2,300 - Ricebowl

Roles & Responsibilities

Counter & Communications Support

• Serve as the primary point of contact at the front counter in the school General Office.
• Manage multi-line telephone networks, accurately patching incoming calls and resolving basic enquiries tactfully.
• Attend to all walk-in visitors, including parents, students, vendors, and delivery personnel.
• Process, sort, and distribute internal and external school mail elements efficiently.

Office Operations & Data Management

• Execute core clerical tasks including indexing, filing, laminating, document sorting, and coordinating courier services.
• Input entries into school databases to maintain accurate tracking lists for lost-and-found items, uniform loans, and received goods.
• Act as the designated Goods Receipt Officer for all delivery and warehouse inventory checking.
• Oversee collection protocols and documentation for official certificates issued to students, staff, and alumni.
• Manage ongoing updates, information uploading, and general data maintenance of the school's SAT intranet portal.
• Review and optimize scheduling calendars for conference rooms, visitor rooms, and shared facility resources.
• Collect monthly utilities meter readings from all school canteen operators.
• Coordinate, schedule, and process ad-hoc school bus booking operations as requested.

Frontline Triage & Facility Upkeep

• Provide essential first-aid triage, tracking, and documentation for students reporting to the counter or front desk.
• Facilitate urgent stakeholder communications, directly alerting parents or paramedics when emergency services are needed.
• Ensure all precaution documents and regulatory paperwork are fully endorsed before releasing students from school grounds.
• Perform routine monitoring of the lobby counter, conference room, visitor lounge, and sickbay to maintain clean, fully stocked facilities.

Job Requirements

• Education: Minimum of a GCE 'N' Level certificate with explicit passes in both English and Mathematics. Candidates with GCE 'O' Levels, Higher Nitec, or equivalent qualifications are highly preferred.
• Experience: Strictly requires a minimum of 1 year of relevant experience working as a School Admin Support Officer within an MOE school environment.
• Skills: Solid grounding in standard administrative processes, strong customer service techniques, time management, and typing skills. Highly proficient in operating basic computer productivity tools and managing digital records.
• Attributes: Patient, cheerful, and caring disposition with the ability to handle diverse, emotionally charged stakeholders calmly and tactfully. Confident, resourceful, quick-thinking, and highly independent.
• Pre-employment Clearance: Highly dependent on passing comprehensive Ministry of Education (MOE) background checks, background due diligence, and statutory verification checks.

Working Hours:

Mondays to Fridays, 9:15 AM to 6:15 PM (Inclusive of a 1-hour lunch break; service not required on weekends and public holidays)