Sapura Secured Technologies Hiring! Full Time Company Secretarial in Federal Territory - Ricebowl

Job Responsibilities:

• Responsible for the Company Secretarial function of the Company Group of Companies (excluding public listed entities) and act as the named Company Secretary.
• Provide advice and guidance to the Board and Management on Company Secretarial and Corporate Governance matters.
• Ensure compliance with the Companies Act 2016 and related Guidelines, Practice Notes, and subsidiary legislations, including filing of statutory forms and maintaining/updating statutory registers and records.
• Ensure the smooth running of Board meetings to facilitate high-level reporting and formal decision-making processes.
• Prepare for and coordinate pre- and post-Board of Directors' Meetings, Committee Meetings, and General Meetings as required.
• Prepare Action Items for Management following Board Meetings and/or Directors' Circular Resolutions for further action.
• Ensure all statutory forms and returns are lodged with the Companies Commission of Malaysia within stipulated deadlines.
• Ensure all statutory records and registers, Directors' resolutions, and minutes of meetings are properly maintained and updated.
• Act as liaison with relevant government departments and agencies, financial institutions, external regulators, and advisers on company secretarial and other related matters as required.
• Participate in projects or undertake assignments as assigned by Management and/or the Board of Directors from time to time.
• Assist in ensuring the following (including but not limited to):
• Company Group's compliance with relevant statutes, rules and regulations, constitutions, policies, and procedures.
• All statutory and regulatory filings (periodic and otherwise) for the Company Group are completed accurately and within the required timelines, and that statutory registers, minute books, and the common seal are properly maintained and updated.
• All meetings involving shareholders, the Board, and Management are properly convened, with accurate minutes prepared, circulated in a timely manner, and securely maintained.
• Attend to all company dealings with SSM, MoF, CIDB, MDEC, and other regulatory bodies, where necessary.

Job Requirements:

• Possess a Company Secretary license with SSM or MAICSA, together with a valid SSM Practicing Certificate.
• Minimum 5 years of experience in Company Secretarial practice.
• ICSA Graduate or equivalent qualification in Corporate Administration.
• Knowledge of MYCOID, MBRS, and Company Secretarial software (e.g. Officio) is an added advantage.
• Proficient in Microsoft Office applications.