PERSOL APAC Hiring! Full Time Administration Manager in - Ricebowl

Role Overview

This position assumes operational responsibility for managing employee accommodation facilities and corporate vehicle services. Tailoring corporate policies to the local market landscape, the role oversees daily operational workflows, housing resource allocation, fleet safety, and vendor performance. This individual balances administrative precision, financial tracking, and supplier governance to optimize operational efficiency and deliver high service satisfaction across all corporate transport and housing functions.

Key Responsibilities

1. Accommodation & Housing Management

Daily Service Operations: Oversee housing service requests, manage dormitory allocations, and handle day-to-day resident needs. Audit eligibility for housing monetization programs and process associated subsidy applications.

Vendor & Service Quality Management: Monitor supplier adherence to service standards, evaluate vendor performance metrics, and enforce quality control measures. Implement service enhancements to maintain high employee satisfaction ratings.

Resource Tracking & Data Integrity: Maintain accurate records of check-in/check-out logs, housing inventories, and occupancy data across corporate dormitories and leased apartments to support administrative audits and planning.

Financial Administration: Verify, reconcile, and process housing-related invoices and vendor payments on schedule to ensure billing accuracy and operational transparency.

Dynamic Resource Planning: Partner with procurement teams and internal business units to forecast housing demand, acquire residential inventory (dormitories, apartments, hotels), and optimize resource distribution for resident, traveling, and contingent personnel.

2. Corporate Vehicle & Fleet Management

Transport Operations: Process employee vehicle requests, design efficient transport solutions, and manage corporate ride-hailing accounts, user quotas, and vehicle subsidy applications.

Fleet Safety & Asset Compliance: Maintain updated records of system vehicles, drivers, and safety baselines. Conduct routine compliance audits and log operational anomalies to ensure fleet safety and regulatory alignment.

Supplier Governance & SLA Management: Establish clear Service Level Agreements (SLAs), key performance indicators, and incentive structures for transport suppliers. Conduct periodic reviews to drive operational efficiency and continuous service quality.

3. Administrative Support

Execute additional administrative initiatives, site audits, and operational assignments as directed by the Administration Director.

Job Requirements

Minimum Diploma in Business Administration, Facilities Management, or a related field.

3 to 5 years of hands-on experience managing corporate services, facilities, fleet operations, or administrative infrastructure.

Proven capability in monitoring service level agreements, conducting vendor performance audits, and executing site inspections.

Ability to manage routine administrative modules autonomously, multi-task effectively, and navigate high-pressure operational environments.

Proficient in Microsoft Office suite (Excel, Word, PowerPoint) for reporting, inventory tracking, and data reconciliation.

Strong customer-service orientation with the flexibility to conduct local site visits and vendor audits as needed.

Interested candidates who wish to apply for the advertised position, please click on “Apply”. We regret that only shortlisted candidates will be notified.

EA License No.: 01C4394 (PERSOL Singapore PTE LTD)

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