HO & WEE LLP Hiring! Full Time ADMINISTRATIVE EXECUTIVE in Central Region (Singapore), Earn up to SGD 3,000 - Ricebowl

Ho & Wee LLP is a boutique Singapore law firm. We are looking for a reliable and organised Administrative Executive to join our team. Salary will be commensurate with experience.

Responsibilities

•      Provide general administrative and secretarial support to the lawyers.

•      Draft and prepare correspondence, basic legal documents, and standard forms under the supervision of lawyers.

•      Matter management: maintaining client database, conducting conflict checks, and opening and closing of files.

•      Data entry and filing of documents (physical and electronic).

•      Conduct KYC checks and maintain proper client due diligence records in accordance with firm procedures.

•      Prepare bills and assist with billing matters.

•      Monitor deadlines and lawyers’ schedules.

•      Manage day-to-day office operations, including attending to phone calls, receiving visitors, and handling general enquiries in a professional manner.

•      Collect, sort, and distribute mail; liaise with despatch and courier services.

•      Manage purchasing and maintenance of office supplies(stationery, pantry, etc.).

•      Co-ordinate with third-party service providers such as IT.

•      Assist in archiving and retrieval of files.

•      Responsible for office cleanliness and maintenance.

Requirements

•      Minimum Diploma, preferably in Business Administration or a related field.

•      Minimum 3–4 years of administrative experience in a Singapore law firm or professional services firm.

•      Familiarity with KYC procedures and client file opening processes.

•      Good command of written and spoken English.

•      Proficient in Microsoft Office applications (Word, Excel, and Outlook).

•      Meticulous, well-organised, and able to work under time constraints; must be prepared to work beyond office hours when required.

•      Motivated, pro-active, and a team player.

•      Able to multi-task, prioritise, and work independently in a fast-paced environment.

Eligibility

Singapore Citizens and Permanent Residents only.

How to Apply

Interested applicants are invited to write in with their résumé and expected salary to

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. Please note that only shortlisted applicants will be notified.