Clarks Hiring! Full Time Digital SEA – Admin - Finance in WP Kuala Lumpur - Ricebowl

Role Overview

We are seeking a detail-oriented and analytical finance professional to support the accounting, reconciliation, and financial operations of our E-commerce business across Southeast Asia. The successful candidate will be responsible for ensuring the accuracy of financial transactions, maintaining effective reconciliations across multiple systems, supporting inventory and sales uploads, and managing purchase order processes.

Key Responsibilities

E-commerce Accounting & Reconciliation

• Perform reconciliations between Order Management System (OMS), SAP, marketplace platforms, and banking records.
• Investigate and analyze reconciliation discrepancies, identify root causes, and recommend corrective actions.
• Manage end-to-end E-commerce collections and ensure timely reconciliation with bank receipts.
• Monitor and follow up on open items in SAP to ensure timely resolution and closure.
• Perform reconciliations and support month-end closing activities.
• Ensure accuracy, completeness, and compliance of financial records related to E-commerce transactions.

Inventory, Sales & Returns Management

• Upload E-commerce sales transactions and inventory movements into SAP on a weekly basis.
• Process and upload E-commerce returns into SAP according to established weekly and monthly schedules.
• Validate uploaded data and resolve discrepancies with relevant stakeholders.

Purchase Order (PO) Administration

• Maintain and monitor Purchase Order (PO) trackers for vendors, agencies, and service providers.
• Create and maintain vendor master records within the system.
• Prepare and raise Purchase Orders in accordance with company procurement and finance policies.
• Support invoice matching and PO-related queries when required.

Ad-hoc Tasks and Administrative Support

• Support ad-hoc finance, accounting, and operational activities as assigned by the manager.
• Assist with process improvement initiatives, system enhancements, and special projects.
• Prepare reports, analyses, and documentation to support business and audit requirements.
• Participate in month-end, quarter-end, and year-end activities as required.

Requirements

Education

• Bachelor's Degree in Accounting, Finance, Business Administration, or a related discipline.

Experience

• Minimum 1 year of relevant working experience in Finance, Accounting, Shared Services, Retail, FMCG, E-commerce, or related industries.
• Fresh graduates with strong academic achievements and relevant internship experience may be considered.

Technical Skills

• Proficient in Microsoft Excel, including data analysis and reconciliation functions.
• Experience with SAP ERP systems is preferred.
• Familiarity with E-commerce platforms, payment gateways, or marketplace operations is an added advantage.

Competencies

• Strong attention to detail and accuracy.
• Ability to manage high-volume transactions and meet deadlines.
• Analytical mindset with strong problem-solving skills.
• Self-motivated and capable of working independently.
• Responsible, proactive, and results-oriented.
• Ability to thrive in a fast-paced and dynamic environment.

Functional Knowledge

• Knowledge of reconciliation processes and financial controls.
• Familiarity with international accounting standards is an advantage.

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