JADE Dialogues Hiring! Full Time Event Operations Specialist (Short-term contract) in - Ricebowl

Event Operations Specialist (Short-term contract), JADE Dialogues

Dates: August 10 – December 11 (4 months) **slight flexibility around start/end date

Employment Type: Short-term Consultant

Location: Remote, based in the Asia-Pacific region 

Working Hours: Flexible and independent; must remain highly responsive and available for online calls during APAC working hours (9:00 AM – 6:00 PM).

Reports to: Development and Administration Manager

About JADE Dialogues - Joint Advancement for Decarbonized Economies

JADE Dialogues is a mission-driven organization founded in 2025, focused on advancing the energy transition and sustainable economic growth across the Asia-Pacific (APAC) region. JADE engages leaders who can drive meaningful economic and societal change. Through private, creatively curated dialogues, JADE designs trusted spaces where ideas and solutions are translated into actionable implementation. JADE’s vision is to unlock a future where economic prosperity and clean energy resilience thrive together in APAC. Its mission is to shape APAC’s clean energy future by connecting individuals who are economic drivers through high-trust dialogues that turn disconnect into strategy and strategy into action. From these dialogues, JADE builds the political and socio-economic will needed to translate conversations into tangible outcomes, including policy shifts, investment in solutions, and stronger regional cooperation.

About this role

JADE is seeking a highly organized, proactive, and independent Event Operations Specialist to support the end-to-end operational planning and execution of two milestone events: New York Climate Week and the JADE Internal Event.

Working closely with the Development and Administration (DA) Manager, you will handle critical logistics, manage vendor relationships, coordinate guest communications, and ensure our financial administrative tasks are executed flawlessly. This is a flexible, remote role that allows you to work at your own pace, provided you maintain excellent day-to-day responsiveness and availability for team alignment during standard working hours.

Responsibilities include: 

Event Logistics

• Provide logistical planning support of two key events in Q3-4 of 2026.
• Identify and source immediate venues, accommodations, and catering options specifically for these two events.
• Assess potential venues and vendors to ensure they align with JADE's sustainability expectations and requirements.
• Coordinate closely with the DA Manager (who will be on-the-ground executing the events) to ensure seamless handoffs.

Vendor Communication

• Serve as the primary, day-to-day point of contact for the selected venues, accommodations, caterers, and local suppliers for both events.
• Handle routine communications regarding bookings, menus, setup requirements, and scheduling.

Financial Coordination

• Collect, track, and upload vendor invoices to JADE's internal systems for team approval.
• Partner with the DA Manager to ensure immediate vendor payments and contract terms align with JADE's requirements.

Guest Coordination

• Manage RSVP tracking and coordinate logistics directly with guests, JADE team members, and Advisory Committee members attending the events.
• Share event schedules, location details, and answer basic attendee inquiries.

Key Qualifications

• Fluent in English with exceptional written and verbal communication skills.
• Proven experience in event logistics, administrative coordination, or project support.
• Extremely organized with the ability to manage tight timelines independently in a fast-paced environment.
• Ability to work at your own pace while remaining highly responsive and available for alignment calls during APAC business hours (9:00 AM – 6:00 PM) with strong internet connection and ability to have online calls on camera.
• Reliable, detail-oriented, and operating with high professional integrity.

Project Fee Structure

USD $10,000 flat fee, paid in two installments:

• 50% ($5,000) within the first 1–2 weeks of the start date
• 50% ($5,000) upon successful project completion

To apply, please send your resume and a cover letter outlining your motivation and highlighting your relevant experience, to ************* with the subject line [APPLICATION for Event Operations Specialist, your full name] by July 26, 2026 at 23:59 (KST; Korea Time).

Please note: Only a CV and cover letter should be submitted. Additional documents will not be considered.

This vacancy is being recruited on a rolling basis and the hiring process will proceed quickly, so we kindly ask shortlisted candidates to monitor their email for timely updates. JADE may close the posting early if a suitable candidate is hired. We thank all applicants for their interest; only those selected for further consideration will be contacted.

JADE may also consult its network for references at any stage of the process.

Applications submitted via LinkedIn or without the specified subject line will not be reviewed.