Lysed Procare Hiring! Full Time Admin Executive in Selangor, Earn up to MYR 2,800 - Ricebowl

General Administration & Documentation

• Systematically handle filing for both physical and digital documents to ensure easy retrieval.
• Draft and manage professional letters, emails, reports, and formal quotations.
• Perform accurate data entry and maintain up-to-date records in company systems and Excel spreadsheets.
• Manage incoming phone calls and serve as the primary point of contact for email inquiries.
• Monitor and replenish office supplies and stationery inventory.
• Schedule meetings, record minutes of meetings (MOM), and track follow-up actions.
• Maintain and organize all company documents within Google Drive for seamless team access. Financial & Accounting Support
• Prepare invoices, Credit Notes (CN), and Delivery Orders (DO).
• Monitor payment statuses, prepare Aging Debtor reports, and follow up on outstanding payments from various sites.
• Handle petty cash claims and submit monthly receipts/expense documents for processing.
• Compile monthly Order Form totals and provide bank statements to the appointed accounting firm.
• Ensure timely payment of statutory contributions to avoid penalties.
• Maintain comprehensive staff records, including leave tracking, attendance, and personal files.
• Prepare timesheets and submit site staff salary schedules to the accounting firm.
• Assist in interview arrangements, document preparation, and the onboarding process for new hires.

Operational & Site Support (Chemicals & Assets)

• Maintain a master list of chemicals and actual pricing for each site; update prices according to current market fluctuations.
• Standardize monthly Order Forms for all sites and prepare Purchase Orders (PO).
• Maintain an updated registry of machinery and equipment (including photos and purchase records).
• Identify and report damaged assets for the formal disposal process.

Job Type: Full-time

Pay: RM2,000.00 - RM2,800.00 per month

Benefits:

• Free parking
• Professional development

Work Location: In person