PositiveLinks Asia Hiring! Full Time Finance and Admin Executive in Federal Territory - Ricebowl

Our Client is a young investment firm focusing on real estate and infrastructure investments. Looking to hire an initiative office manager to run the admin, operations and finance functions.

Key Responsibilities

1. Finance management

• Work with the external accountant to ensure month end closing and management accounts are on time
• Manage all banking and company transactions, reporting cash flow and treasury status to management
• Review and compile investment status and report on business performance
• Build and maintain deal pipeline trackers; ensure all opportunities are logged, categorised, and progressed

Office management / operations

• Ensure all policies and processes are adhered to
• Lead and manage all compliance matters
• Ensure all licensing requirements are up to date
• Ensure reports and key business files, records and data are adequate and properly kept
• Assist in business reporting when necessary

Admin management

• Manage all office admin matters
• Liaise with external parties, suppliers and vendors
• Prepare meeting agendas, briefing packs, and follow-up action trackers for board, partner, Investment Committee, and investor meetings.
• Coordinate scheduling, travel, and logistics for the CEO and CIO around deal milestones, investor meetings, and external engagements.
• Handle confidential financial, and counterparty information with absolute discretion.
• Maintain the firm's deal, governance, and compliance filing system.
• Support the preparation of board and Investment Committee meeting packs.
• Coordinate signing, execution, and archiving of legal documents (SPAs, subscription agreements, side letters, fund documents).

Key Requirements

• Relevant degree in accounting, finance, business
• Comfortable reading financial statements, building basic Excel models
• Genuine, demonstrable care for accuracy — in numbers, in document formatting, in spelling, in scheduling.
• Ability to juggle multiple workstreams, anticipate what is needed next, and keep the CEO and CIO ahead of deadlines rather than behind them.
• Excellent written and spoken English; able to draft polished memos, emails, and presentations with minimal supervision.
• Mature handling of confidential financial, personal, and counterparty information.
• Strong Excel, Word, and PowerPoint.
• Prior experience in transaction advisory, audit, banking, etc
• Working proficiency in English, Bahasa Malaysia or Mandarin.