Power Main Limited Hiring! Full Time Administrative Assistant in Kowloon Peninsula, Hong Kong - Ricebowl

Key Responsibilities:

• Handle daily administrative duties including filing, data entry, invoice processing, and purchase order preparation for multiple managed properties.

• Assist in the preparation and consolidation of P&L statements

• Liaise with estate staff (security, cleaning, maintenance), tenants, owners, and external contractors to resolve routine operational issues.

• Assist in preparing management fee demands, tenancy agreements, and meeting minutes for 業主立案法團 (Incorporated Owners) or client meetings.

• Coordinate repair and maintenance schedules; follow up on defect rectification with contractors.

• Respond to resident/complaint calls and emails, ensuring timely resolution or escalation.

• Maintain accurate records of insurance, licensing, and government submissions.

• Support property managers in handling emergency incidents (e.g., lift breakdown, water leakage) by coordinating logistics and documentation.

• Ad hoc support by Management as required.

Requirements:

• Diploma or above in Accounting, Business Administration, Property Management, or related field.

• Minimum 2 years of relevant working experience in administration, while experience in accounting is preferred.

• Strong communication skills (English, Cantonese, and Mandarin preferable).

• Proven problem-solving ability – able to handle tenant disputes, contractor delays, or supply shortages independently.

• Proficient in MS Office (Word, Excel)

• Detail-minded, customer-oriented, able to multitask under pressure.

• Occasional site visits required.