D GATEWAY HOTEL SDN BHD Hiring! Full Time Human Resource - Admin Assistant Manager - Manager in Selangor, Earn up to MYR 6,000 - Ricebowl

JOB SUMMARY

We are looking for a hands-on and experienced HR & Admin Assistant Manager / Manager to oversee and manage the full spectrum of Human Resources and Administration functions.

The successful candidate will be responsible for ensuring smooth day-to-day HR operations, including payroll, employee relations, recruitment, attendance and leave management, statutory compliance, performance management, HR policies and general administration.

The ideal candidate should be hands-on, organised, independent, and familiar with HRIS/payroll systems, particularly Info-Tech, with the ability to manage HR matters from operational level through to management level.

KEY RESPONSIBILITIES:

1. Human Resources Management

• Manage the day-to-day HR operations and ensure HR policies and procedures are properly implemented.
• Develop, review and maintain HR policies, procedures, SOPs and employee guidelines.
• Advise management and employees on HR policies, employment matters and relevant legislation.
• Maintain accurate and up-to-date employee records and HR documentation.
• Monitor employee lifecycle processes including onboarding, confirmation, transfers, promotions, disciplinary matters and separation.

2. Payroll & Statutory Compliance

• Manage and coordinate monthly payroll processing accurately and within the required timeline.
• Ensure proper processing of salary, overtime, allowances, deductions, leave, claims and other payroll-related matters.
• Handle statutory contributions and submissions including EPF, SOCSO, EIS, PCB/MTD and HRD Corp, where applicable.
• Ensure compliance with the Employment Act 1955 and other applicable Malaysian employment legislation.
• Liaise with relevant government agencies such as JTK, PERKESO, KWSP, LHDN and HRD Corp when required.
• Prepare payroll reports and other HR-related management reports.

3. HRIS / Info-Tech System Management

• Manage and maintain employee information in the Info-Tech HR / Payroll system.
• Manage attendance, leave, overtime, claims and other HR modules within the system.
• Ensure employee records and HR data are accurately maintained and updated.
• Troubleshoot basic system issues and liaise with the software provider when necessary.
• Generate HR and payroll reports for management review.
• Recommend improvements to HR systems and processes to improve efficiency and accuracy.

4. Recruitment & Talent Management

• Handle the full recruitment cycle from manpower requisition, job posting, candidate screening, interviews, selection and offer preparation.
• Coordinate onboarding and orientation programmes for new employees.
• Work closely with HODs to understand manpower requirements and recruitment needs.
• Monitor probation and confirmation processes.
• Maintain recruitment records and manpower reports.

5. Attendance, Leave & Employee Benefits

• Monitor employee attendance, punctuality, overtime and leave records.
• Ensure proper administration of annual leave, medical leave, hospitalisation leave and other statutory/company leave.
• Manage employee benefits, medical panels, insurance and other welfare programmes.
• Address employee enquiries relating to HR policies, benefits, leave and payroll.

6. Performance Management

• Coordinate employee performance appraisal and KPI processes.
• Assist HODs in setting, monitoring and reviewing employee KPIs.
• Monitor probationary employee performance and confirmation processes.
• Provide HR advice to management regarding performance improvement and employee development.

7. Employee Relations & Industrial Relations

• Handle employee grievances, complaints and workplace concerns professionally.
• Assist management in disciplinary and misconduct cases, including investigation, show-cause letters and related documentation.
• Ensure proper documentation and fair HR practices in employee-related cases.
• Provide guidance to management on employment and industrial relations matters.

8. Training & Development

• Identify training needs in consultation with HODs and management.
• Coordinate internal and external training programmes.
• Manage HRD Corp-related training matters and claims where applicable.
• Maintain training records and employee development documentation.

9. Administration

• Oversee general office administration and ensure smooth daily operations.
• Manage HR and administrative documentation, filing and records.
• Coordinate company facilities, office supplies, employee-related administrative matters and vendors where required.
• Assist management with company events, employee activities and other administrative projects.

10. Management Reporting & HR Projects

• Prepare regular HR reports, manpower reports, payroll summaries and other management reports.
• Analyse HR data and provide recommendations to management.
• Assist in HR audits and compliance reviews.
• Lead or participate in HR improvement projects, system implementation and process improvements.
• Undertake other HR and administrative duties assigned by Management.

REQUIREMENTS

• Diploma / Bachelor's Degree in Human Resources Management, Business Administration or a related field.
• Minimum 3–5 years of relevant HR experience for Assistant Manager level; candidates with stronger experience may be considered for Manager level.
• Strong working knowledge of Malaysian employment laws and HR practices.
• Hands-on experience with Info-Tech HR / Payroll software is highly preferred.
• Experience in payroll processing and statutory submissions.
• Good understanding of attendance, leave, payroll, recruitment, employee relations and performance management.
• Strong communication, interpersonal and problem-solving skills.
• Able to work independently with minimal supervision.
• Mature, responsible, organised and able to maintain confidentiality.
• Good computer skills, particularly Microsoft Excel and HR systems.
• Candidates who have experience managing HR operations across multiple departments or companies will have an added advantage.
• Must be willing to work in Klang, Selangor.

KEY COMPETENCIES

• HR Operations Management
• Payroll & Statutory Compliance
• Employment Act & Labour Practices
• Info-Tech HR / Payroll System
• Recruitment & Talent Acquisition
• Employee Relations
• Performance & KPI Management
• HR Policy & SOP Development
• Problem Solving & Decision Making
• Communication & Interpersonal Skills
• Confidentiality & Professionalism
• Time Management & Organisation

Pay: RM4,000.00 - RM6,000.00 per month

Benefits:

• Maternity leave
• Opportunities for promotion
• Professional development

Work Location: In person