Mindpec Solutions Hiring! Full Time Operation Executive in Selangor, Earn up to MYR 3,500 - Ricebowl

Position: Operation Executive

Location: Kota kemuning, Shah alam

Job Responsibilities

• Prepare and issue customer invoices accurately and timely.
• Update and maintain customer master files and ensure all information is accurate.
• Track and reconcile discrepancies between the shipping log and invoice register.
• Manage daily purchasing operations, including the preparation and processing of Purchase Orders (PO) in accordance with company procedures.
• Maintain the PO Master List in Excel and the accounting system, ensuring both records are accurate and consistent.
• Manage and submit E-Invoices to LHDN on a timely basis.
• Monitor and follow up on monthly GRN records and coordinate with the Sales team for outstanding items.
• Monitor New Vendor Questionnaires and assist in vendor evaluation and re-evaluation activities.
• Assist in stock counts and prepare Stock Count Reports for management.
• Monitor inventory levels and support continuous improvement initiatives to minimize inventory costs.
• Handle quotations, proposals and contract documentation.
• Liaise with internal departments to review requirements and delivery lead times to ensure customers’ needs are met.
• Identify operational issues and recommend improvements to the supervisor.
• Prepare relevant operational and management reports when required.
• Perform other duties and responsibilities as assigned by the management.

Requirements

• Minimum *Degree in Business Administration or related field*.
• Preferably *2–3 years of working experience* in a related field.
• Good understanding and knowledge of *Purchasing and Inventory Management*.
• Good negotiation, communication and interpersonal skills.
• Computer literate, with good knowledge of *Microsoft Office, especially Excel*.
• Good analytical and problem-solving skills.
• Excellent spoken and written communication skills in *English, Bahasa Malaysia and Mandarin*.
• Able to work independently, detail-oriented and well-organised.
• Positive attitude with good coordination and follow-up skills.

Pay: RM2,000.00 - RM3,500.00 per month

Benefits:

• Health insurance

Education:

• Bachelor's (Preferred)

Experience:

• Operation: 2 years (Preferred)
• Purchasing: 2 years (Preferred)
• Inventory Management: 2 years (Preferred)
• Microsoft Excel: 2 years (Preferred)
• E- Invoices: 2 years (Preferred)

Work Location: In person