DTMatrix Pte Ltd Hiring! Full Time Admin - Marketing Executive in , Earn up to SGD 3,500 - Ricebowl

A. Administration & Front Desk

1. Serve as the front desk concierge and first point of contact for visitors, tenants, and guests.

2. Manage incoming calls, enquiries, and general correspondence in a professional and courteous manner.

3. Receive, sort, and distribute incoming mail, parcels, and deliveries.

4. Generate and send invoices, statements of account, receipts, and payment reminders through the Company's accounting system (e.g. QuickBooks) and maintain proper administrative records.

5. Coordinate meeting room bookings, visitor registrations, and general office administration.

6. Support the daily operations of the coworking space and ensure common areas are well maintained and presentable.

B. Marketing & Community Support

1. Assist the Manager in marketing offices, fixed desks, hotdesk memberships, exhibition spaces, and accelerator programmes.

2. Support the execution of online and offline marketing campaigns and maintain the Company's social media platforms and website content.

3. Design, prepare, and distribute Electronic Direct Mailers (EDMs), newsletters, and promotional materials.

4. Maintain marketing databases and assist in customer relationship management activities.

5. Support community engagement initiatives and foster a welcoming and vibrant environment for tenants and startups.

C. Events & Programme Coordination

1. Coordinate the logistics and administration of talks, workshops, networking sessions, exhibitions, and startup events.

2. Manage event registrations, confirmations, attendance lists, and participant enquiries.

3. Prepare event materials, seating arrangements, signage, name tags, and other logistical requirements.

4. Liaise with speakers, trainers, vendors, sponsors, and partners to ensure smooth event execution.

5. Provide on-site operational support before, during, and after events, including venue setup and post-event administration.

D. Business & Operational Support

1. Assist the Manager in conducting basic market research and compiling reports.

2. Support business matching activities by coordinating meetings and introductions between local and overseas companies and ecosystem partners.

3. Assist in maintaining relationships with tenants, startups, partners, and service providers.

4. Provide administrative and logistical support for exhibitions, business delegations, and international visitors.

5. Support the implementation of new initiatives and projects undertaken by DTMatrix and SGInnovation.

6. Perform any other duties and responsibilities reasonably assigned by the Company from time to time in line with your role.

4. Key Attributes

The successful candidate should possess:

• Strong interpersonal and communication skills.

• A customer service-oriented mindset with a positive attitude.

• Good organisational and multitasking abilities.

• Proficiency in Microsoft Office and common business software.

• Basic knowledge of digital marketing and social media platforms.

• The ability to work independently as well as collaboratively in a fast-paced startup environment.

• A willingness to work occasional evenings or weekends to support events when required.

Pay: $3,000.00 - $3,500.00 per month

Work Location: In person