Q-AI Hub Hiring! Part Time Facilities Executive - Facilities Coordinator - Building Executive in - Ricebowl

Role Description

The Facilities Executive / Facilities Coordinator / Building Executive supports the upkeep and daily running of buildings, equipment, and workplace services. Responsibilities include coordinating maintenance, responding to service requests, scheduling inspections, supervising contractors, and maintaining accurate facilities records.

Facilities Executive positions oversee maintenance activities, monitor service providers, and support budgeting and improvement projects. Facilities Coordinator positions organise work orders, appointments, access arrangements, and communication with occupants and vendors. Building Executive positions monitor building conditions, coordinate common-area services, and follow up on defects and tenant concerns. All positions collaborate with technical teams and service providers to resolve issues, minimise disruption, and maintain a safe, functional environment.

Qualifications

• Diploma or bachelor’s degree in Facilities Management, Building Services, Property Management, Engineering, or a related field.
• Relevant experience in facilities coordination, building maintenance, property services, or workplace administration.
• Understanding of preventive maintenance, building systems, and contractor coordination.
• Ability to track work orders, inspect completed work, and follow up on defects or service issues.
• Experience maintaining maintenance schedules, service reports, and vendor documentation.
• Strong communication skills when working with occupants, contractors, and internal stakeholders.
• Familiarity with facilities management systems, spreadsheets, and basic reporting tools.
• Ability to support quotation comparisons, purchasing, and expenditure tracking.
• Strong organisational skills, practical problem-solving ability, and attention to safety procedures.
• Willingness to attend urgent incidents or work outside regular hours where required; relevant technical or facilities qualifications are an advantage.