ChangXin Memory Technologies, Inc. Hiring! Full Time 部门助理-Admin Executive in - Ricebowl

岗位职责

1、办公运营与行政支持

• 负责 20-30 人办公区日常运营管理，统筹环境维护、资产管理、办公秩序、会议室及访客管理，保障办公正常运行
• 对接员工日常行政需求，包括入职引导、工位安排、考勤异常处理、环境问题受理等，提升员工办公体验
• 协助负责人处理部门事务：汇报材料起草、资料整理、通知传达、事项跟进、会议支持、台账更新等
• 组织或协助公司活动、团建、会议培训、客户接待及其他专项工作

2、前台接待与后勤服务

• 负责前台日常值守，接待来访客户、合作方、面试人员等，做好登记、引导与沟通转达
• 负责来电、邮件、快递、信件、包裹的收发、登记与分发
• 管理前台及接待物资、办公用品的盘点、补给与领用登记，维护前台区域形象

3、采购、资产与 IT 支持

• 负责办公设备、IT 设备、软硬件及耗材的需求统计、采购工作跟进、验收
• 建立并维护采购台账、设备资产台账、领用及报废台账，定期盘点，确保账实一致
• 负责 IT 设备及办公系统的基础支持（设备开通、权限协助、故障报修、软件安装等）
• 处理合同流程、发票报销等相关事务

4、印章合规与外部机构对接

• 严格执行印章管理制度，负责印章日常保管、使用登记、审批跟进及用印记录维护，防范合规风险
• 对接税务、工商、银行、财政、行业监管等外部机构，处理资料报送、事项沟通及基础事务办理
• 对接合作律所，负责法务文件传递、事项沟通、进度跟进与归档
• 处理 Budget、费用控制等行政支持工作，协助完成付款、预算执行及费用报销流程

任职要求

• 3 年以上行政岗位工作经验
• 本科及以上学历，行政、管理、文秘类专业优先
• 具有较强的沟通能力、服务意识和亲和力，具备多线程工作处理能力，细致严谨，抗压能力强，能妥善处理突发事件及临时交办任务
• 有过高管商务接待 & 宴请工作经历，熟悉商务、政务接待流程，可独立承接高规格接待工作
• 对新加坡本地资源（茶室、餐厅等）有了解
• 有大型办公室行政工作经验，熟练使用办公软件，能独立处理公文、台账、采购、资产管理
• 英语能够作为工作语言

Responsibilities

1. Office Operations & Administrative Support

• Manage daily operations of a 20–30 person office, overseeing facility maintenance, asset management, workplace order, meeting rooms, and visitor management to ensure smooth daily operations
• Handle employees' day-to-day administrative needs, including onboarding orientation, workstation assignment, attendance issue resolution, and facility-related requests to enhance the employee experience
• Support the department head with drafting reporting materials, document organization, notice circulation, task follow-up, meeting support, and ledger updates
• Organize or assist with company events, team-building activities, training sessions, client receptions, and other special projects

2. Front Desk Reception & Logistics

• Staff the front desk on a daily basis; receive and register clients, partners, interview candidates, and other visitors, providing guidance and coordinating communications
• Manage incoming calls, emails, courier deliveries, mail, and parcels — including receipt, registration, and distribution
• Maintain inventory and replenishment of front desk and reception supplies, office stationery, and consumables; manage issuance logs and uphold the professional image of the reception area

3. Procurement, Asset Management & IT Support

• Consolidate requirements and follow up on procurement of office equipment, IT hardware/software, and consumables; conduct acceptance inspections
• Establish and maintain procurement ledgers, equipment asset ledgers, and issuance/disposal ledgers; conduct regular physical counts to ensure records match actual inventory
• Provide basic IT and office system support (device provisioning, access permission assistance, fault reporting, software installation, etc.)
• Process contracts, invoices, and reimbursement workflows

4. Seal Compliance & External Liaison

• Strictly execute the company seal management policy — safeguard seals, maintain usage logs, follow up on approvals, and keep stamping records to mitigate compliance risks
• Liaise with external agencies (tax, commerce, banking, finance, industry regulators) for document submission, communication, and routine matters
• Coordinate with partner law firms for legal document transmission, communication, progress tracking, and archiving
• Assist with budget tracking and expense control; support payment processing, budget execution, and expense reimbursement workflows

Requirements

• 3+ years of experience in an administrative role
• Bachelor's degree or above; majors in Administration, Management, or Secretarial Studies preferred
• Strong communication skills, service mindset, and approachability; capable of multitasking with attention to detail; highly resilient under pressure; able to handle emergencies and ad-hoc assignments
• Experience in executive business reception and banquet hosting; familiar with business and government reception protocols; able to independently manage high-level receptions
• Good knowledge of local resources in Singapore (tea houses, restaurants, etc.)
• Experience in administrative management for a sizable office; proficient in office software; able to independently handle official documents, ledgers, procurement, and asset management
• English proficiency at a working level