Hospital Picaso Hiring! Internship - Procurement - Store in Selangor, Earn up to MYR 1,000 - Ricebowl

Key Responsibilities

Procurement Support

• Assist in preparing Requests for Quotation (RFQs) and compiling quotation comparison sheets for review by the Procurement Executive.
• Assist in raising draft Purchase Requisitions / Purchase Orders in the system for verification and approval by authorised staff.
• Follow up with vendors on order confirmations, delivery dates and outstanding documents, under the buddy's direction.
• Maintain and update vendor master records, vendor contact lists and supporting documents (e.g., SSM, MDA/PHFSA licences, certificates) for completeness and expiry.
• Support the matching of PO, Delivery Order (DO/GRN) and invoice documents, and flag discrepancies to the supervisor.
• File and scan procurement documents according to the department's document-control and retention practice.

Store & Inventory Support

• Assist in receiving goods: checking quantity, description, batch/lot number, expiry date and condition against the PO and DO.
• Assist in put-away, labelling and arrangement of stock following FEFO/FIFO and storage requirements (e.g., temperature, segregation).
• Support issuance of items to clinical and non-clinical departments against approved requisitions.
• Participate in cycle counts and stock-take exercises, including count sheet preparation and variance listing.
• Assist in monitoring near-expiry, slow-moving and below-minimum stock, and prepare listings for review.
• Help maintain store housekeeping, 5S and safety standards.
• Qr Code Tagging by batch number, print, tag, and organised.

Data, Reporting & Improvement

• Update procurement and inventory trackers in Microsoft Excel accurately and on time.
• Assist in compiling data for departmental KPI reports (e.g., PO turnaround, delivery performance, stock accuracy).
• Assist in compiling vendor performance evaluation data.
• Complete one assigned improvement mini-project and present findings at the end of the placement.

Compliance & Conduct

• Comply with hospital policies, departmental SOPs, and JCI/MSQH-related documentation requirements.
• Protect confidential commercial information (pricing, contracts, vendor data) and personal data in accordance with the PDPA 2010.
• Declare any potential conflict of interest and not accept gifts or hospitality from vendors.
• Follow occupational safety and health rules in the store, including safe manual handling.

Job Requirements:

• Currently enrolled in a Diploma or Bachelor's programme in Supply Chain Management, Logistics, Business / Technology Management, Accounting, Finance, or a related field.
• Internship forms part of, or is endorsed by, the student's institution (placement letter required).
• Working knowledge of Microsoft Excel (sorting, filtering, basic formulas; VLOOKUP and pivot tables an advantage) and Microsoft Word.
• Good written and spoken English and Bahasa Malaysia.
• Attention to detail, numeracy and orderly record-keeping.
• Integrity, discretion and willingness to follow procedures.
• Physically able to assist with store activities, including standing for periods and handling light-to-moderate loads.
• Available for the full 3-month period.

Pay: RM1,000.00 per month

Benefits:

• Meal allowance
• Professional development

Work Location: In person