Advance Industrial Solutions Hiring! Full Time Secretary to Director in Selangor, Earn up to MYR 4,500 - Ricebowl

We are looking for an organized, proactive, and detail-oriented Secretary to Director to provide full executive and administrative support. In this role, you will act as the primary point of contact between the Director and internal/external stakeholders, managing schedules, correspondence, and client relations. Fresh graduates with strong interpersonal skills and experienced professionals are both encouraged to apply.

Key Responsibilities

• Executive Administration: Manage the Director’s daily calendar, schedule internal/external meetings, and organize business travel arrangements and itineraries.
• Client & Stakeholder Communication: Act as the main liaison for key external clients and business partners, handling phone calls, emails, and visitor receptions professionally.
• Document Management & Translation: Prepare, proofread, and archive official correspondence, reports, slide presentations, and meeting minutes. Translate documents between English, Bahasa Malaysia, and Mandarin when necessary.
• Meeting Support: Organize agendas, set up board or client meetings, record accurate meeting minutes, and track post-meeting actionable items.
• Ad-Hoc Duties: Perform confidential administrative assignments and support special projects as directed by the Director.

Job Requirements

• Language Proficiency: Fluent in Mandarin and English (both spoken and written) is mandatory to facilitate frequent communication with Mandarin-speaking clients, external vendors, and regional stakeholders.
• Education: Diploma or Bachelor's Degree in Secretarial Studies, Business Administration, Mass Communication, Languages, or a related discipline.
• Experience Level: Open to both fresh graduates and experienced candidates.
• Technical Skills: Proficient in Microsoft Office (Excel, Word, PowerPoint) and familiar with digital calendar management tools.
• Soft Skills: High level of confidentiality, strong organizational abilities, professional diplomacy, and good problem-solving skills.

Pay: RM2,500.00 - RM4,500.00 per month

Benefits:

• Additional leave
• Cell phone reimbursement
• Free parking
• Health insurance
• Maternity leave
• Opportunities for promotion
• Professional development

Application Question(s):

• Expected Date Start if Hired

Language:

• Mandarin (Required)

Work Location: In person