Job Description:

Purchase* Identify potential suppliers and evaluate their capabilities.* Collaborate with different departments to understand material and product requirements.* Develop procurement plans based on production needs, project timelines, and inventory levels.* Create and issue purchase orders (POs) based on inventory needs and project requirements.* Track and manage purchase orders from placement to delivery.* Ensure timely delivery of goods and services, meeting agreed-upon timelines.* Work closely with warehouse or inventory teams to ensure stock accuracy.* Address any issues related to product quality or delivery discrepancies.* Maintain accurate records of purchase orders, contracts, and correspondence.* Data entries for goods received, invoices and check statement.* Ensure all documentation complies with company policies and legal requirements.* Work with sales, finance, and logistics teams to ensure smooth operations and product availability.

Administrative

Minimum education: Diploma and above
Language required: English, Bahasa Malaysia, Mandarin
Provide general administrative support to the technical team, including scheduling meetings, managing calendars, and coordinating appointments.
Skills required: Mandarin Proficiency, Purchasing Knowledge, Administrative Skills, Attention to Detail, Communication Skills
Maintain and organize technical department files, documents, and records (both digital and physical).
Handle correspondence, including emails, phone calls, and other forms of communication, on behalf of the technical department.
Prepare and organize meeting agendas, notes, and follow-up actions for technical discussions or project meetings.
Help in the preparation and tracking of technical project documentation, such as project plans, status reports, and change logs.
Organize and update internal documentation repositories for easy access by the technical team.
Ensure that all technical documentation is consistent, accurate, and up to date.
Track and manage the inventory of technical equipment, tools, and software.
Ensure that equipment is properly maintained and that replacement or repair needs are reported.
Assist in procurement of technical resources, ensuring that all necessary equipment and materials are available when required.
Monitor and process invoices for technical supplies and services.
Facilitate communication between the technical department and other departments
erform general administrative duties like filing, document preparation, data entry, and office organization.
Handle general inquiries from other departments, customers, or clients related to technical matters.

Y3 Display & Storage System (M) Sdn Bhd