Job Scope (Summary)

Responsible for handling full-set accounting
Support month-end and year-end closing
Coordinate audit and tax matters
Process staff claims
Handle day-to-day office administration, including HR admin support
Ensure accurate records, timely reporting, and compliance with internal controls and statutory requirements

Key Responsibilities

A) Full Set Accounts & Closing

Maintain full set of accounts: AP, AR, GL, bank reconciliations, journals, accruals, prepayments, fixed assets
Support month-end closing and preparation of basic finance schedules/reports
Maintain proper documentation, filing, and audit trails for all transactions
Assist with budgeting, admin tracking, and cost monitoring when required

B) Accounts Payable (AP) / Vendor Management

Process supplier invoices and staff-related invoices with proper coding and approvals
Prepare payment runs and ensure timely payments according to company policy
Reconcile vendor statements and follow up on discrepancies

C) Accounts Receivable (AR)

D) Audit & Tax Support

Coordinate with external auditors for year-end audit
Provide schedules, supporting documents, confirmations, and respond to queries
Support tax compliance activities (e.g., preparation of supporting schedules, liaising with tax agents/consultants, maintaining tax documentation)
Assist in ensuring compliance with statutory requirements and internal controls

E) Staff Claims & Staff Payments Administration

F) Office Administration & HR Admin Support

Provide office administration support (office supplies, vendor coordination, procurement, facilities/maintenance, documentation)
Support HR administration tasks:
- Onboarding/offboarding administration (forms, access coordination, document checklist)
- Employee records maintenance (confidential filing and updates)
- Leave and attendance administration (tracking and basic reporting)
- Coordination of staff communications and logistics (as needed)
Ensure proper handling of sensitive employee and payroll information in line with confidentiality requirements

G) General / Ad-hoc

Treescapes (M) Sdn Bhd