We are looking for a responsible and well-organized Administrative Executive to support daily office operations and ensure smooth workflow across the team. This role is ideal for someone who enjoys multitasking, coordinating tasks, and keeping things organized in a fast-paced environment.

You will act as a key support person for the office, assisting with administration, communication, scheduling, documentation, and basic HR / finance support.

Key Responsibilities

Office Administration

Handle daily administrative tasks such as filing, documentation, and data entry.
Maintain proper records and ensure documents are well organized.
Ensure office supplies are sufficient and arrange replenishment when needed.

Communication & Coordination

Answer phone calls, emails, and manage incoming/outgoing correspondence.
Liaise with internal departments and external parties when required.

Scheduling & Support

Arrange meetings, manage calendars, and coordinate appointments or travel arrangements.
Prepare meeting materials, take minutes, and follow up on action items.

HR & Finance Support

Assist with basic HR administration such as staff onboarding, attendance records, and filing.
Process simple finance tasks such as claims, invoices, purchase orders, and expense tracking.

Process Improvement

Support improvement of office processes to enhance efficiency and productivity.

Temperature Sensor Pte Ltd