We are a logistics and supply chain solutions provider specializing in cement transportation, supported by a large fleet of tankers and an in-house workshop.

We are seeking a hands-on and result-driven HR & Admin Manager to lead the full spectrum of HR and administrative functions. This role is critical in strengthening workforce discipline, driving performance accountability, ensuring operational continuity, and supporting business growth through effective people management.

The ideal candidate is comfortable working both at the office and on the ground, managing a workforce that includes drivers, mechanics, and operational staff.

Key Responsibilities

1. Talent Acquisition & Workforce Planning

• Lead end-to-end recruitment for drivers, mechanics, and operational staff

• Develop alternative hiring channels (referrals, walk-ins, partnerships, agencies) to ensure steady manpower supply

• Manage onboarding process including documentation, orientation, and deployment

• Monitor manpower planning to ensure sufficient driver availability to support operations

2. Employee Relations & Discipline

• Handle disciplinary matters including absenteeism, misconduct, and performance issues

• Conduct domestic inquiries and issue warning, suspension, and termination letters

• Provide counselling and engagement for drivers and operational staff

• Work closely with line managers to address behavioral and performance gaps

• Drive enforcement of company policies and improve overall workforce discipline

3 . Performance Management

• Design, implement, and continuously improve the company’s performance management framework

• Work with department heads to establish clear KPIs for drivers, workshop staff, planners, and administrative employees

• Monitor and track employee performance, including absenteeism, productivity, and operational KPIs

• Ensure timely execution of performance appraisals and review cycles

• Identify underperformers and work with line managers on improvement plans (PIP) and corrective actions

• Provide guidance to managers on objective evaluation, documentation, and performance counselling

• Drive a culture of accountability and performance-driven mindset across the organization

4. Training & Development

• Identify training needs across operations, workshop, and administrative teams

• Organize and implement training programs (technical, compliance, and soft skills)

• Develop structured training roadmap for mechanics and operational staff

• Support development of supervisors and second-liners to improve accountability

5. HR Operations & Compliance

• Oversee payroll inputs, leave management, and employee records

• Ensure compliance with Malaysian labour laws and company policies

• Maintain and improve HR policies, SOPs, and documentation

• Monitor HR metrics such as turnover, absenteeism, and productivity

6. Administrative & Office Management

• Oversee general administration including office upkeep, supplies, and facilities

• Manage company assets, uniforms, and staff amenities

• Ensure proper documentation and filing systems are maintained

• Monitor and track expiry of fleet-related documentation including road tax, insurance, vehicle inspections (PUSPAKOM), and operational permits

• Coordinate timely renewals with relevant departments and external parties to ensure full compliance

• Maintain accurate records and reporting to prevent operational disruptions due to expired documentation

7. Safety & Operational Support

• Collaborate with Safety team to reinforce workplace discipline and compliance

• Support initiatives to improve 5S, cleanliness, and workshop standards

• Assist in enforcing operational SOPs (attendance, reporting, vehicle movement control)

8. Continuous Improvement & Projects

• Drive HR and administrative improvements to enhance efficiency and accountability

• Support organizational restructuring and process improvement initiatives

• Implement digital tools or systems to streamline HR and admin processes

Requirements

• Bachelor’s Degree in Human Resource Management, Business Administration, or related field

• Minimum 5–8 years of relevant HR experience, preferably in logistics, transportation, or manufacturing

• Strong experience managing blue-collar workforce (drivers, technicians, etc.)

• Proven experience in implementing performance management systems and handling underperformance cases

• Solid knowledge of Malaysian Employment Act and industrial relations practices

• Hands-on, firm, and able to enforce discipline while maintaining effective employee relations

• Good communication skills in English and Bahasa Malaysia.

Genius Vision Sdn. Bhd.