The Administrative Assistant is responsible for handling daily office administration tasks, ensuring a neat and efficient working environment, and providing administrative support to various departments to enhance overall operational efficiency.

Key Responsibilities

1. Daily Administrative Operations

Manage front-desk duties, including visitor reception, call handling, and mail/parcel distribution.
Maintain office environment, coordinate meeting room usage, and manage office supplies and equipment.
Coordinate maintenance and repair of office equipment (printers, copiers, etc.).

2. Documentation & Records Management

Draft, organize, and file administrative documents, internal memos, contracts, and relevant materials.
Maintain accurate and secure electronic and physical filing systems.

3. Meeting & Event Support

Arrange meetings, including booking rooms, preparing materials, and taking minutes.
Assist with organizing company events, such as employee training, team-building activities, and annual meetings.

4. Procurement & Expense Handling

Manage purchasing and inventory of office supplies and administrative materials.
Handle administrative expense reimbursement and payment requests; assist the finance department with cost control.

5. HR Administrative Support (for applicable roles)

Assist with onboarding procedures, including collecting employee documents and preparing workstations.
Support attendance management and update employee information and HR records.

Education and Experience:

Majors in Administration, Human Resources, Business Management, or related fields are preferred.
Skills & Competencies and strong communication and coordination skills with a customer-service mindset.
Proficiency in office software (Word & Excel).
Attention to detail, strong organizational skills, and ability to work under pressure.
Good writing and documentation skills.
Prior experience in administration, HR, or office support is preferred.

Benefits:

Opportunities for promotion
Meal provided
Health insurance

Schedule:

Monday to Friday 08:30 - 17:30
Saturday 08:30 - 13:00 (Alternative)

Job Types: Full-time, Permanent

Pay: RM2,500.00 - RM3,500.00 per month

Benefits:

Health insurance
Meal provided
Opportunities for promotion

Work Location: In person

Fang & Pai Industries Sdn Bhd